| Item | Description | Resolution |
|---|---|---|
| PART 1 - PUBLIC | ||
| C 09/025 |
Declarations of interest. |
There were no declarations of interest made in respect of items recommended to the Council. |
| C 09/026 |
Minutes |
RESOLVED: That the Minutes of the proceedings of the meeting of the Council held on 19 February 2009 be approved as a correct record and signed by the Mayor. |
| C 09/027 |
Mayor's Announcements. |
The Mayor welcomed Deputy Lord Lieutenant, Group Captain Patrick Tootal OBE, DL, RAF(Ret'd) and Mrs Tootal to the Council meeting. The Mayor received a copy of the Bible from Mr Peter Turner of the Tunbridge Wells Branch of Gideon International. The Mayor reported that he and the Deputy Mayor had attended 285 and 33 events respectively during his term of office. He made particular reference to being presented to the Countess of Wessex during her recent visit to Tonbridge and to attending a concert by the Central Band of the RAF at Ditton Community Centre. He thanked Members for their attendance at the Memorial Service on 7 March for Marjorie Dorling and for the support provided to Honorary Alderman Russell Dorling. The Mayor thanked Members for their support at the Todd Miller and Joe Loss Orchestra held at Ditton Community Centre and at the 'Pudding' evening at Ightham Mote and he advised that these events had raised £2,500 and £790 respectively for his charities. He advised that he intended to present his charities with the donations from his mayoral year on 11 May 2009. |
| C 09/028 |
Questions from the public pursuant to Council Procedure Rule No 5.6. |
No questions were received from members of the public pursuant to Council Procedure Rule No 5.6. |
| C 09/029 |
Questions from Members pursuant to Council Procedure Rule No 5.5. |
No questions were received from Members pursuant to Council Procedure Rule No 5.5. |
| C 09/030 |
Leader's Announcements. |
The Leader reminded Members to return their forms on related party transactions to Financial Services by 1 May 2009. The Leader drew Members' attention to the Annual Audit and Inspection Letter submitted to the Audit Committee on 7 April and he thanked and congratulated all of the Council's staff for attaining this outstanding achievement. The Leader advised that the Boundary Commission would not undertake a periodic review of Tonbridge and Malling until after the Borough elections in 2011 and he anticipated that any new boundary arrangement would not be introduced until 2015. The Leader advised that Kent County Council had revived its consultation on a 'cycling strategy' for Tonbridge and Malling and he requested that any comments made direct to the County Council be copied to the Cabinet Member for Planning and Transportation, Councillor Matthew Balfour, and to the Chief Engineer, Mike McCulloch. The Leader anticipated that the outcome of the consultation would be reported to the Joint Transportation Board and the relevant Cabinets. The Leader drew attention to an increase in requests to revise extant planning permissions for housing developments and advised that, whenever these were received, local Members and the Cabinet Members for Housing and Planning and Transportation would be notified of any proposed changes. |
| C 09/031 |
Tonbridge Racecourse Sports Ground Item FP 09/019 referred from Finance and Property Advisory Board minutes of 4th March, 2009 Item CB 09/036 referred from Cabinet minutes of 1st April, 2009 |
and as item CB 09/019 referred from Cabinet minutes of 1st April 2009. RESOLVED: That the recommendation at Minute CB 09/019 be adopted. |
| C 09/032 |
Proposed Minor Changes to Cycle of Meetings and Advisory Boards and Panels |
The report of the Chief Executive set out details of proposed changes to the Council's arrangements for discharging its functions through the reduction of meetings to a four meeting cycle; the establishment of a Rural Affairs Advisory Board and of an Older Persons Issues Advisory Board; the discontinuance of the Medway Valley Countryside Partnership Panel, the Local Development Framework Steering Panel and the Youth and Children's Advisory Board (the functions of which would be subsumed elsewhere) and the discontinuance of the Joint Local Board with Kent County Council. The Chief Executive advised that meetings of the two new Advisory Boards would be programmed following liaison with the other organisations which would be contributing to these functions. Members thanked Mrs Janet Shenton, Committee Administrator, for producing the proposed programme of meetings and were reminded that the Council retained the ability to schedule additional meetings as required. RESOLVED: That the proposed changes to the cycle of meetings and the Advisory Boards and Panels be approved. |
| C 09/033 |
Changes to the Constitution |
The Monitoring Officer's report set out details of amendments required to the Constitution as a consequence of the above decision to change the arrangements in respect of Advisory Boards and Panels. The report further advised that a minor change was required to Article 12 of the Constitution to reflect the appointment of the Central Services Director as Monitoring Officer (Minute C 09/022 refers). RESOLVED: The Monitoring Officer be authorised to amend the Constitution to give effect to the change to the arrangements in respect of Panels and Boards to advise the Executive as set out in Annex 1 to the report and to amend Article 12 to reflect the role of the Central Services Director as Monitoring Officer. |
| C 09/034 |
Programme of Meetings 2009/10 |
The Chief Executive submitted a proposed programme of meetings for the remainder of this year and to May 2011. He invited Members to submit any comments on the proposed programme as soon as possible to enable a final version of the programme to be considered at the Annual Council Meeting on 12 May 2009. RESOLVED: That the programme of meetings for 2009/10 be approved and submitted to Annual Council on 12 May 2009 for final confirmation. |
| C 09/035 |
Sealing of Documents |
RESOLVED: That authority be given for the Common Seal of the Council to be affixed to any instrument to give effect to a decision of the Council incorporated into these Minutes and proceedings. |
| C 09/036 |
Exclusion of Press and Public |
The Mayor moved, it was seconded and RESOLVED: That as public discussion would disclose exempt information the following matters be considered in private. |
| PART 2 - PRIVATE | ||
| C 09/037 |
Legal Services - Interim Arrangements (Reason: LGA 1972 Sch 12A Para 1 - Information relating to an individual) |
The report of the Chief Executive set out details of the temporary arrangements made in respect of Legal Services. RESOLVED: That the report be received and noted. |