| Item | Description | Resolution |
|---|---|---|
| PART 1 - PUBLIC | ||
| C 13/043 |
Election of Mayor |
It was proposed by Councillor N Heslop, seconded by Councillor Mrs Anderson and RESOLVED: That Councillor H S Rogers be elected Mayor for the ensuing municipal year. The Mayor, having made and subscribed the statutory declaration of acceptance of office, was invested with the Badge and Chain of Office, assumed the Chair and thanked Members for his election. |
| C 13/044 |
Vote of Thanks to Retiring Mayor |
It was proposed by Councillor N Heslop, seconded by Councillor Mrs Oakley and RESOLVED: That the Council's sincere appreciation be recorded of the excellent manner in which the retiring Mayor, Councillor D A S Davis, had performed his duties both in the Council Chamber and throughout the Borough during the preceding year. |
| C 13/045 |
Election of Deputy Mayor |
It was proposed by Councillor N Heslop, seconded by Councillor Luker and RESOLVED: That Councillor Mrs S L Luck be appointed Deputy Mayor for the ensuing municipal year. The Deputy Mayor made and subscribed the statutory declaration of acceptance of office and thanked Members for her appointment. |
| C 13/046 |
Minutes |
RESOLVED: That the Minutes of the proceedings of the meeting of the Council held on 16 April 2013 be approved as a correct record and signed by the Mayor. |
| C 13/047 |
Mayor's Announcements. |
The Mayor announced that he had appointed the Reverend Paul White as his Chaplain and the Civic Service would be held at St Mary's Church, Hadlow on Sunday 30 June. The Mayor indicated that his nominated charities were the Kenward Trust and Tonbridge Child Contact Centre and he would adopt the "Love where you live" theme for his year of office. He gave notice of some forthcoming events including the Dambusters 70th Anniversary event at Kings Hill on 16 May, the Tonbridge Taster Dragon Boat Race on 23 June, his Garden Party at Hadlow College on 8 August and the annual cricket match against Maidstone Borough Council at Hadlow on 18 August. Other fundraising events being planned included a repeat of the successful karting evening at Buckmore Park, a candlelit tour and supper at Ightham Mote, a pre-Christmas cake sale and tea, a New Year Call My Bluff evening and a spring treasure hunt. The Mayor also advised that he was planning a sponsored "ringathon" as part of a relay team ringing the bells in all 18 churches in the Borough with a full ring. Further details of all events would be available in due course. |
| C 13/048 |
Arrangements for Committees, Advisory Boards and Panels |
The joint report of the Leader of the Council and Chief Executive set out a number of changes to advisory boards to reflect revised Cabinet portfolios and the rationalisation of those boards and panels which rarely met. RESOLVED: That the proposals set out in section 1.1 of the report be approved and the Monitoring Officer be authorised to make the appropriate consequential amendments to the Council's Constitution where these are needed to give effect to the proposals. |
| C 13/049 |
Changes to the Constitution |
The report of the Director of Central Services and Monitoring Officer sought agreement to changes to the Constitution to give effect to a number of decisions of the Council in respect of the management structure and a recommendation of the Joint Employee Consultative Committee. Consideration was also given to delegating authority to the Monitoring Officer to make future changes to the Constitution to give effect in a more timely way to decisions taken by the Council, Cabinet or a Committee. RESOLVED: That (1) the Monitoring Officer be authorised to make the appropriate consequential amendments to the Council's Constitution to give effect to: (a) the re-designation of the post of Director of Health and Housing to the Director of Street Scene and Leisure; (b) the transfer of all functions, duties, responsibilities and delegations/ appointments associated with the post of Chief Leisure Officer to the Director of Street Scene and Leisure; (c) the re-designation of the post of Director of Planning, Transport and Leisure to the Director of Planning, Housing and Environmental Health; (d) the transfer of all functions, duties, responsibilities and delegations/ appointments associated with the post of Director of Health and Housing to the Director of Planning, Housing and Environmental Health and the Director of Street Scene and Leisure, as set out at Annex 1 to the report; (2) the Monitoring Officer be authorised to amend the Constitution for the Joint Employee Consultative Committee so that the Chairman and Vice Chairman are appointed from amongst the serving Borough Council members; and (3) delegated authority be granted to the Monitoring Officer to make any necessary amendments to the Constitution to give effect to any decision of the Council, Cabinet or a Committee. |
| C 13/050 |
Political Balance Arrangements for Committees |
The report of the Director of Central Services and Monitoring Officer set out details of the political balance arrangements required to be applied to the Council's committees, sub-committees, advisory boards and panels. RESOLVED: That (1) the composition of all committees, sub-committees, advisory boards and panels be approved in accordance with the table set out at paragraph 1.1.3 of the report; and (2) the Monitoring Officer be authorised to make any consequential amendments to the Council's Constitution in respect of political balance. |
| C 13/051 |
Appointment of Cabinet |
The Leader presented details of the composition of the Cabinet. RESOLVED: That it be noted that the Cabinet will comprise eight Members (in addition to the Leader) with the responsibilities indicated: Councillor Mrs J Anderson (Housing) Councillor J Balcombe (Economic Regeneration) Councillor O Baldock (Environmental Services) Councillor M Coffin (Finance, Innovation and Property) Councillor Mrs M Heslop (Leisure, Youth and Arts) Councillor B Luker (Communities and Health) Councillor Mrs S Murray (Planning and Transportation) Councillor M Rhodes (Community Safety) |
| C 13/052 |
Appointment of Committees |
RESOLVED: That appointments to the Committees of the Council for the ensuing municipal year be made as follows:- Overview and Scrutiny Committee Councillor A Allison Councillor J Atkins Councillor Ms J Atkinson Councillor Mrs P Bates Councillor C Brown Councillor D Cure Councillor R Dalton Councillor Miss J Elks Councillor D Evans Councillor Mrs E Holland Councillor D Keeley Councillor Mrs F Kemp Councillor S King Councillor Miss A Moloney Councillor T Robins Councillor A Sayer Councillor Mrs E Simpson Councillor Ms S Spence Licencing and Appeals Committee Councillor A Allison Councillor Mrs J Anderson Councillor Ms J Atkinson Councillor J Balcombe Councillor O Baldock Councillor Mrs P Bates Councillor Mrs B Brown Councillor C Brown Councillor M Coffin Councillor Mrs F Kemp Councillor S King Councillor M Parry-Waller Councillor A Sullivan Councillor D Trice Councillor Mrs C Woodger General Purposes Committee Councillor A Allison Councillor M Balfour Councillor T Bishop Councillor P Bolt Councillor C Brown Councillor M Coffin Councillor R Dalton Councillor D Davis Councillor D Evans Councillor Mrs C Gale Councillor N Heslop Councillor Mrs S Luck Councillor Miss A Moloney Councillor C Smith Audit Committee Councillor Ms V Branson Councillor T Edmondston-Low Councillor D Evans Councillor P Homewood Councillor S King Councillor Mrs A Oakley Councillor M Parry-Waller Standards and Training Committee Councillor M Balfour Councillor Mrs P Bates Councillor Mrs J Bellamy Councillor P Bolt Councillor Ms V Branson Councillor D Davis Councillor T Edmondston-Low Councillor B Luker Councillor Mrs S Murray Councillor M Parry-Waller Councillor Miss J Sergison Councillor Mrs E Simpson Councillor C Smith (Parish members to be appointed from a pool of nominated representatives) A Hearing Panel will be appointed from members of the Standards and Training Committee as necessary. Area 1 Planning Committee Councillor A Allison Councillor Mrs J Anderson Councillor Ms J Atkinson Councillor O Baldock Councillor Mrs P Bates Councillor P Bolt Councillor Ms V Branson Councillor D Cure Councillor M Davis Councillor T Edmondston-Low Councillor Miss J Elks Councillor Mrs M Heslop Councillor N Heslop Councillor R Lancaster Councillor M Rhodes Councillor Miss J Sergison Councillor C Smith Councillor Ms S Spence Councillor D Trice (For the Wards of Cage Green; Castle; that part of the Hadlow, Mereworth & West Peckham Ward within the parish of Hadlow; Higham; Hildenborough; Judd; Medway; Trench; and Vauxhall) Area 2 Planning Committee Councillor Mrs J Anderson Councillor M Balfour Councillor C Brown Councillor F Chartres Councillor M Coffin Councillor D Evans Councillor Mrs E Holland Councillor S Jessel Councillor Mrs F Kemp Councillor Mrs S Luck Councillor B Luker Councillor Mrs S Murray Councillor T Robins Councillor H Rogers Councillor A Sayer Councillor Miss J Sergison Councillor Miss S Shrubsole (For the Wards of Borough Green and Long Mill; Downs; East Peckham and Golden Green; that part of the Hadlow, Mereworth and West Peckham Ward outside the parish of Hadlow; Ightham; Kings Hill; Wateringbury; West Malling and Leybourne; and Wrotham) Area 3 Planning Committee Councillor J Atkins Councillor J Balcombe Councillor Mrs J Bellamy Councillor T Bishop Councillor Mrs B Brown Councillor R Dalton Councillor D Davis Councillor Mrs C Gale Councillor P Homewood Councillor D Keeley Councillor S King Councillor Miss A Moloney Councillor Mrs A Oakley Councillor M Parry-Waller Councillor Mrs E Simpson Councillor D Smith Councillor A Sullivan Councillor R Taylor Councillor Mrs C Woodger (For the Wards of Aylesford; Blue Bell Hill and Walderslade; Burham, Eccles and Wouldham; Ditton, East Malling; Larkfield North; Larkfield South; Snodland East; and Snodland West) |
| C 13/053 |
Appointment of Chairmen and Vice-Chairmen |
RESOLVED: That appointment of the Chairman and Vice-Chairman of each Committee, Board, Panel and Group for the ensuing municipal year be made as follows and the requirement in Part 3 of the Constitution for the Chairman of the Tonbridge Forum to be the Leader be suspended:- Overview and Scrutiny Committee Councillor Miss A Moloney (Chairman); Councillor T Robins (Vice-Chairman); Councillor Mrs E Simpson (Vice-Chairman) Licensing and Appeals Committee Councillor C Brown (Chairman); Councillor A Allison (Vice-Chairman) General Purposes Committee Councillor M Balfour (Chairman); Councillor Mrs S Luck (Vice-Chairman) Audit Committee Councillor Ms V Branson (Chairman); Councillor T Edmondston-Low (Vice-Chairman) Standards and Training Committee Councillor Miss J Sergison (Chairman); Councillor D Davis (Vice-Chairman) Area 1 Planning Committee Councillor R Lancaster (Chairman); Councillor Ms V Branson (Vice-Chairman) Area 2 Planning Committee Councillor Mrs F Kemp (Chairman); Councillor Mrs E Holland (Vice-Chairman) Area 3 Planning Committee Councillor A Sullivan (Chairman); Councillor R Dalton (Vice-Chairman) Parish Partnership Panel Councillor N Heslop (Chairman); Councillor B Luker (Vice-Chairman) Tonbridge Forum Councillor O Baldock (Chairman); Councillor N Heslop (Vice-Chairman) Communities and Health Advisory Board Councillor Ms S Spence (Chairman); Councillor Mrs C Gale (Vice-Chairman) Community Safety Advisory Board Councillor R Dalton (Chairman); Councillor D Cure (Vice-Chairman) Economic Regeneration Advisory Board Councillor C Smith (Chairman); Councillor Miss S Shrubsole (Vice-Chairman) Finance, Innovation and Property Advisory Board Councillor A Sullivan (Chairman); Councillor R Taylor (Vice-Chairman) Leisure and Arts Advisory Board Councillor Mrs J Bellamy (Chairman); Councillor Mrs E Holland (Vice-Chairman) Local Environmental Management Advisory Board Councillor M Davis (Chairman); Councillor S King (Vice-Chairman) Planning and Transportation Advisory Board Councillor D Davis (Chairman); Councillor M Parry-Waller (Vice-Chairman) Strategic Housing Advisory Board Councillor A Sayer (Chairman); Councillor D Trice (Vice Chairman) Electoral Review Working Group Councillor N Heslop (Chairman); Councillor M Coffin (Vice-Chairman) Housing Associations Liaison Panel Councillor Mrs J Anderson (Chairman) Joint Employee Consultative Committee Councillor M Coffin (Chairman); Councillor M Balfour (Vice-Chairman) Joint Transportation Board Councillor Mrs S Murray (Chairman); Vice-Chairmanship with KCC Twinning Committee Mr M Dobson (Chairman); Councillor P Homewood (Vice-Chairman); Mr D Still (Vice-Chairman) |
| C 13/054 |
Appointment of Advisory Panels and Boards and Other Member Groups |
RESOLVED: That appointments to the Advisory Panels, Boards and other Member Groups of the Council for the ensuing municipal year be made as follows:- Parish Partnership Panel Councillor Mrs J Anderson Councillor J Atkins Councillor J Balcombe Councillor M Balfour Councillor Mrs J Bellamy Councillor N Heslop ** Councillor D Keeley Councillor B Luker * Councillor Miss A Moloney Councillor M Parry-Waller Councillor H Rogers Councillor A Sayer Councillor Mrs C Woodger Tonbridge Forum Councillor A Allison Councillor Mrs J Anderson Councillor Ms J Atkinson Councillor O Baldock ** Councillor P Bolt Councillor Ms V Branson Councillor T Edmondston-Low Councillor Miss J Elks Councillor Mrs M Heslop Councillor N Heslop * Councillor R Lancaster Councillor Ms S Spence Councillor D Trice Communities and Health Advisory Board Councillor A Allison Councillor T Bishop Councillor D Evans Councillor Mrs C Gale * Councillor Mrs E Holland Councillor D Keeley Councillor Miss J Sergison Councillor Miss S Shrubsole Councillor C Smith Councillor Ms S Spence ** Councillor A Sullivan Councillor R Taylor Councillor D Trice Community Safety Advisory Board Councillor Mrs P Bates Councillor F Chartres Councillor D Cure * Councillor R Dalton ** Councillor D Davis Councillor Miss J Elks Councillor Mrs C Gale Councillor Mrs E Holland Councillor T Robins Councillor A Sayer Councillor Miss J Sergison Councillor Mrs E Simpson Councillor D Smith Economic Regeneration Advisory Board Councillor R Dalton Councillor M Davis Councillor S King Councillor R Lancaster Councillor Mrs S Luck Councillor M Parry-Waller Councillor T Robins Councillor A Sayer Councillor Miss J Sergison Councillor Miss S Shrubsole * Councillor Mrs E Simpson Councillor C Smith ** Councillor R Taylor Finance, Innovation and Property Advisory Board Councillor J Atkins Councillor T Bishop Councillor P Bolt Councillor D Davis Councillor M Davis Councillor D Evans Councillor P Homewood Councillor S Jessel Councillor Mrs F Kemp Councillor Miss A Moloney Councillor C Smith Councillor A Sullivan ** Councillor R Taylor * Leisure and Arts Advisory Board Councillor Mrs J Bellamy ** Councillor T Bishop Councillor P Bolt Councillor Mrs B Brown Councillor Miss J Elks Councillor Mrs E Holland * Councillor S Jessel Councillor D Keeley Councillor R Lancaster Councillor Miss S Shrubsole Councillor Ms S Spence Councillor R Taylor Councillor D Trice Local Environmental Management Advisory Board Councillor Ms J Atkinson Councillor Ms V Branson Councillor C Brown Councillor F Chartres Councillor R Dalton Councillor M Davis ** Councillor T Edmondston-Low Councillor Mrs E Holland Councillor Mrs F Kemp Councillor S King * Councillor Miss A Moloney Councillor Mrs A Oakley Councillor D Trice Planning and Transportation Advisory Board Councillor J Atkins Councillor Mrs J Bellamy Councillor Ms V Branson Councillor F Chartres Councillor D Cure Councillor D Davis ** Councillor M Davis Councillor D Evans Councillor Mrs F Kemp Councillor R Lancaster Councillor M Parry-Waller * Councillor D Smith Councillor A Sullivan Strategic Housing Advisory Board Councillor Ms J Atkinson Councillor Mrs J Bellamy Councillor Mrs B Brown Councillor C Brown Councillor D Cure Councillor Mrs S Luck Councillor M Parry-Waller Councillor A Sayer ** Councillor Miss S Shrubsole Councillor D Smith Councillor Ms S Spence Councillor D Trice * Councillor Mrs C Woodger Electoral Review Working Group Councillor O Baldock Councillor M Balfour Councillor P Bolt Councillor M Coffin * Councillor N Heslop ** Councillor Miss A Moloney Councillor H Rogers Councillor Mrs E Simpson Councillor A Sullivan Housing Associations Liaison Panel Councillor Mrs J Anderson ** Councillor J Atkins Councillor Ms J Atkinson Councillor Mrs B Brown Councillor A Sayer Joint Employee Consultative Committee Councillor M Balfour * Councillor T Bishop Councillor Mrs B Brown Councillor M Coffin ** Councillor B Luker Councillor Mrs S Murray Councillor M Rhodes Councillor Miss J Sergison Councillor R Taylor Joint Transportation Board Councillor D Davis Councillor N Heslop Councillor Mrs F Kemp Councillor R Lancaster Councillor Mrs S Murray ** Councillor Mrs A Oakley Councillor A Sullivan Chairmanship with TMBC, Vice-Chairmanship with KCC in 2013/14 Twinning Committee Councillor Mrs J Anderson Councillor J Balcombe Councillor Ms V Branson Councillor F Chartres Councillor T Edmondston-Low Councillor Mrs C Gale Councillor P Homewood * Councillor S Jessel Councillor S King Mr M Dobson ** Mr D Still * ** Denotes Chairman * Denotes Vice-Chairman |
| C 13/055 |
Appointment to Outside Bodies |
RESOLVED: That appointments to serve on outside bodies for the ensuing municipal year be made as follows:- South East Employers Councillor M Balfour (Substitute: Councillor N Heslop) Kent County Playing Fields Association Councillor Mrs M Heslop Age UK Sevenoaks and Tonbridge Councillor Ms J Atkinson Councillor D Cure Concillor D Trice Age Concern (Malling) Councillor Mrs J Bellamy Tonbridge and Malling Citizens' Advice Bureau Councillor Mrs J Anderson Councillor Mrs S Murray Mr P Drury Maidstone and District Care Committee for Chest, Heart and Stroke Councillor P Homewood West Kent Relate Councillor F Chartres Action with Communities in Rural Kent Councillor R Dalton Councillor Miss J Sergison Support Group of Home Improvement Agency Councillor Mrs J Anderson Councillor J Balcombe Maidstone Mediation Scheme Councillor Mrs C Gale Tourism South East Councillor Mrs M Heslop Education Area Briefings Councillor Mrs M Heslop Kent Downs AONB Joint Advisory Committee Councillor M Balfour Basted Mill Public Open Space Joint Committee Councillor Mrs S Murray Councillor A Sayer Snodland Partnership Councillor D Keeley Councillor Miss A Moloney Councillor Mrs A Oakley South East England Councils (Leaders' Forum) Councillor N Heslop (Substitute: Councillor M Balfour) Youth and Community Centres/Project Management Committees Councillor Mrs M Heslop LGA General Assembly Councillor N Heslop (Substitute: Councillor M Balfour) West Kent Partnership Councillor B Luker Parking and Traffic Regulations Outside London Adjudication Joint Committee Councillor Ms V Branson (Deputy: Councillor R Dalton) Subsequently replaced by Councillor D Davis (Deputy: Councillor M Parry-Waller) Rochester Airport Consultative Committee Councillor P Homewood Supporting People Commissioning Body Councillor Mrs J Anderson Maidstone and Tunbridge Wells NHS Trust Community Involvement Group Councillor B Luker KCC Health Overview and Scrutiny Committee Councillor Ms S Spence Malling Holmesdale Federation Trust Councillor Miss A Moloney Kent and Medway Police and Crime Panel Councillor M Rhodes Kent Flood Risk Management Board Councillor H Rogers Tonbridge and Malling Leisure Trust Councillor M Davis Councillor Mrs A Oakley |
| C 13/056 |
Scheme of Delegations |
Members were invited to confirm the Scheme of Delegations in compliance with the Constitution. RESOLVED: That (1) those parts of the Scheme of Delegations set out in Part 3 of the Constitution which are for the Council to approve be confirmed; (2) the current arrangements for decision making by individual executive Members set out in Part 3 of the Constitution be re-adopted; and (3) the current scheme of delegation to officers in respect of executive functions set out in Part 3 of the Constitution be re-adopted. |
| C 13/057 |
Programme of Meetings 2013/14 |
The Chief Executive presented the programme of Council, Cabinet, Committee and Advisory Board and Panel meetings for the ensuing year and to August 2015. RESOLVED: That the programme of meetings be confirmed. |
| C 13/058 |
Sealing of Documents |
RESOLVED: That authority be given for the Common Seal of the Council to be affixed to any instrument to give effect to a decision of the Council incorporated into these Minutes and proceedings. |