| Item | Description | Resolution |
|---|---|---|
| PART 1 - PUBLIC | ||
| GP 12/022 |
Declarations of interest. |
There were no declarations of interest made. |
| GP 12/023 |
Minutes |
RESOLVED: That the Minutes of the meeting of the General Purposes Committee held on 2 July 2012 be approved as a correct record and signed by the Chairman. |
| DECISIONS TAKEN UNDER DELEGATED POWERS IN ACCORDANCE WITH PARAGRAPH 3 (OR 2), PART 3 OF THE CONSTITUTION | ||
| GP 12/024 |
Establishment Changes |
The report set out for information and endorsement a number of establishment changes that had been approved on an operational basis by the Management Team. It was noted that the changes had occurred since the last establishment reviews and financial adjustments would be reflected in the estimates for 2013/14. RESOLVED: That the following adjustments be endorsed: (1) reduce the working hours of Post DF0506 Benefits Assistant (scale 2/4) from 37 to 26 hours; (2) regrade Post DF0518 Benefits Assistant from scale 2/4 to scale 5 and re-designate Appeals and Checking Officer; and increase hours from 30 to 37 hours; (3) regrade Post DF0916 Revenue Clerk from scale 2/3 to scale 2/4, re-designate Revenue Assistant; and reduce hours from 37 to 30 hours; (4) regrade Post DV0521 Senior Environmental Enforcement Officer from scale 4/SO to scale 3/4, re-designate Environmental Enforcement Officer and increase from 18.5 hours to 23 hours; (5) reduce hours of Post DJ0119 Planning Technician (scale 3/4 ) from 28 to 22 hours; (6) reduce equivalent hours of Post DJ0128 Planning Technician (scale 3 /4) from 37 to 27 hours; (7) reduce hours of Post DJ0141 Scanning Clerk (scale 1/2) from 37 to 22.5 hours; (8) establish Post DJ0143 as Planning Clerk (37 hours) on scale 1/2; (9) reduce hours of Post DJ0111 Planning Assistant / Senior Planning Officer (scale 4/M9) from 37 to 30 hours; (10) regrade Post DC0403 Electoral Services Officer (37 hours) from scale 2/3 to scale 3/4; and (11) reduce the hours of Post DR0006 Solicitor (grade M6) from 22.5 to 20 hours. |
| GP 12/025 |
Audit Commission - Annual Governance Report 2011/12 and Statement of Accounts 2011/12 |
Consideration was given to the report of the Director of Finance inviting endorsement of the Annual Governance Report for 2011/12 from the Audit Commission which needed to be approved prior to the District Auditor signing off the Accounts. It was also recommended that the Chairman of the Committee countersign the Letter of Representation prepared by the Director of Finance. Mr T Greenlee (Audit Manager) attended the meeting to present the report and answer questions raised by Members. It was noted that there were no material issues that needed to be brought to the attention of the Committee and the District Auditor would be able to issue an unqualified opinion on the accounts. Reference was made to a matter that the District Auditor viewed as an uncorrected misstatement regarding a contingent liability in respect of Municipal Mutual payments liable to claw back and which he considered should be included as a provision in the accounts. The Director of Finance's reasons for not correcting the misstatement were set out in the schedule attached to the Letter of Representation. Mr Greenlee commended the Council for its sound financial management and value for money. Members asked a number of questions and expressed their appreciation of the professionalism of officers in preparing the accounts and the constructive approach of the District Audit Team. RESOLVED: That (1) the decision not to amend the accounts in respect of the misstatement detailed in Appendix 3 to the Annual Governance Report and the reasons for not doing so outlined in the schedule attached to the Letter of Representation be endorsed; (2) the Annual Governance Report for 2011/12 be approved; (3) the Chairman be authorised to countersign the Letter of Representation set out at Annex 2 to the report; and (4) the Chairman be authorised to sign the Accounts in the appropriate place. |
| MATTERS FOR CONSIDERATION IN PRIVATE | ||
| GP 12/026 |
Exclusion of Press and Public |
There were no items considered in private. |