| Item | Description | Resolution |
|---|---|---|
| PART 1 - PUBLIC | ||
| LAA 09/032 |
Declarations of interest. |
There were no declarations of interest made. |
| LAA 09/033 |
Minutes |
RESOLVED: That the notes of the meeting of the Leisure and Arts Advisory Board held on 16 March 2009 be approved as a correct record and signed by the Chairman. |
| LAA 09/034 |
Presentation by Mike Hills, The Retention People |
The Board received a detailed presentation by Mr Mike Hills, Account Manager for 'The Retention People' which provided the membership retention software at the Council's leisure facilities. Mr Hills responded to questions from Members who thanked him for his interesting and informative presentation. |
| MATTERS FOR RECOMMENDATION TO THE CABINET | ||
| LAA 09/035 |
Kent Children and Young People's Plan 2008-2011 Decision Notice D090065MEM |
The joint report of the Chief Leisure Officer and the Cabinet Member for Leisure, Youth and Arts provided details of the new Kent Children and Young People's Plan 2008-2011 which set the direction for the Kent Children's Trust for the next three years. RECOMMENDED: That the key priorities outlined in the Kent Children and Young People's Plan 2008-2011 be adopted and assistance given in meeting the Plan's aims by continued multi-agency and partnership work. |
| LAA 09/036 |
Leisure Facilities - Customer Panel Meetings Decision Notice D090066MEM |
Consideration was given to the appointment of Member representatives to attend Customer Panel Meetings at the Council's main leisure facilities until May 2010. RECOMMENDED: That the Group Leaders be invited to nominate representatives to serve on the Customer Panels at the following facilities until May 2010:- Larkfield Leisure Centre Angel Centre Tonbridge Swimming Pool Poult Wood Golf Centre Haysden Country Park Leybourne Lakes Country Park Tonbridge Racecourse Sportsground Tonbridge Farm Sportsground |
| LAA 09/037 |
Annual Tree Inspections for Outdoor Leisure Sites Decision Notice D090067MEM |
An outline was given of the tree inspection reports recently completed by the Council's Ground Maintenance Contractor, which identified on a prioritised basis tree work required on areas of Public Open Space, Country Parks and at Poult Wood Golf Course. The report provided an update on the development of a Tree Strategy for the Council. RECOMMENDED: That (1) the tree works on the Council's outdoor leisure sites identified in the 2009 tree inspection reports be progressed in accordance with the Council's agreed policy; and (2) progress on the development of a Tree Strategy be noted and a final draft be submitted to a future meeting of the Board for consideration. |
| LAA 09/038 |
Tonbridge Swimming Pool - Pumping Station Refurbishment Decision Notice D090068MEM |
The joint report of the Chief Leisure Officer and the Cabinet Member for Leisure, Youth and Arts provided an update on the Capital Plan List A project to refurbish the pumping station serving Tonbridge Swimming Pool. RECOMMENDED: That (1) the proposal outlined in the report and the programme shown at paragraph 1.4.2 therein for the refurbishment of the pumping station at Tonbridge Swimming Pool be approved; and (2) subject to the outcome of the procurement process, the work contracts be awarded. |
| LAA 09/039 |
Leisure Services Business Unit - Business Plan 2009/10 Decision Notice D090069MEM |
Consideration was given to the Leisure Services Business Unit Business Plan 2009/10. RECOMMENDED: That the Leisure Services Business Unit Business Plan 2009/10 be approved. |
| LAA 09/040 |
Mystery Shopper Reports Decision Notice D090070MEM |
The report provided details of the results of the 2008/09 mystery shopper visits to the Council's main leisure facilities. The report identified a number of key areas for improvement which would either be addressed immediately or incorporated in the relevant service improvement plans for each facility. RECOMMENDED: That the 2008/09 Mystery Shopper results be noted, the identified areas in need of improvement be addressed and the results be considered within the relevant service improvement plans for each facility. |
| MATTERS SUBMITTED FOR INFORMATION | ||
| LAA 09/041 |
Leisure Services Business Unit - Membership Retention Software |
Further to the presentation provided by Mike Hills earlier in the meeting the Chief Leisure Officer provided an update on the success of the retention software installed at Larkfield Leisure Centre and the Angel Centre in late 2007. |
| LAA 09/042 |
Healthy Living Update |
The report of the Chief Leisure Officer provided an update on current activity linked to the Council's Key Priority of 'Healthy Living'. |
| LAA 09/043 |
Tonbridge Sports Association Annual Report |
The report of the Chief Leisure Officer provided details of the Tonbridge Sports Association's Annual Report for 2008/2009. Members thanked the Chairman of the Tonbridge Sports Association, Mr Alan Nicholl, for the continuing service and co-operation of the Association with the Council. |
| LAA 09/044 |
Tonbridge Castle Festival of Music and Fireworks |
The report updated the Board on progress made towards the Festival of Music and Fireworks to be held at Tonbridge Castle over the weekend of 10 to 12 July 2009. |
| LAA 09/045 |
Arts Programme Update |
The Chief Leisure Officer's report provided an update on current arts activity being delivered by the Council in partnership with other organisations. |
| LAA 09/046 |
TM Youth Forum Update |
The report updated the Board on work undertaken by the Tonbridge and Malling Youth Forum. |
| LAA 09/047 |
Holiday Activities for Young People |
Members were updated on the recent Easter Activate programme and the arrangements for the 2009 Summer Activate, Summer Playscheme and Y2 Crew Summer Scheme programmes. |
| LAA 09/048 |
Capital Plan Progress Report |
The report updated Members on progress with schemes contained within the Leisure Services section of the Capital Plan. |
| LAA 09/049 |
Leisure Facilities - Financial Performance |
Management information for Larkfield Leisure Centre, the Angel Centre, Tonbridge Swimming Pool, Poult Wood Golf Centre, Tonbridge Castle/Customer Services, Tonbridge Cemetery and the Ground Maintenance Contract at Poult Wood Golf Course was summarised in the report. |
| MATTERS FOR CONSIDERATION IN PRIVATE | ||
| LAA 09/050 |
Exclusion of Press and Public |
No items were considered in private. |