| Item | Description | Resolution |
|---|---|---|
| PART 1 - PUBLIC | ||
| C 08/022 |
Declarations of interest. |
There were no declarations of interest made. |
| C 08/023 |
Minutes |
RESOLVED: That the Minutes of the proceedings of the meeting of the Council held on 20 February 2008 be approved as a correct record and signed by the Chairman. |
| C 08/024 |
Mayor's Announcements. |
The Mayor announced that she and the Deputy Mayor had undertaken approximately forty events since the last meeting of Council and she thanked Members for their support at the Magical Musical Evening on 29 February and at the Pudding Club Evenings at Ightham Mote on 28 March and 4 April. She commented that these events had raised approximately £250 for her charities. The Mayor advised that the sponsored 'poop scoop' and her Dog Show had raised over £850 towards her charities. The Mayor advised that seventeen chairmen of parish councils had attended a Mayoral Reception on 17 March. As he had advised that he would be unable to attend the Annual Meeting of Council on 13 May 2008, the Mayor thanked her Chaplain, the Reverend Jeremy Cross, for all his assistance during her mayoral year. The Mayor welcomed Mr Duncan Robinson, former Chief Solicitor, following his recent retirement from the Council. The Mayor and a number of Members paid tribute to Mr Robinson's outstanding contribution to the work of the Council over eighteen years and conveyed their best wishes for the future. The Mayor presented Mr Robinson with a gift on behalf of the Members of the Authority. |
| C 08/025 |
Questions from the public pursuant to Council Procedure Rule No 5.6. |
No questions were received from members of the public pursuant to Council Procedure Rule No 5.6. |
| C 08/026 |
Questions from Members pursuant to Council Procedure Rule No 5.5. |
No questions were received from Members pursuant to Council Procedure Rule No 5.5. |
| C 08/027 |
Leader's Announcements. |
The Leader reminded Members to return their disclosure forms for related party transactions to Financial Services by the end of the week. He provided an update on progress with Kent Agreement 2 and expressed concern that the targets to be contained in the agreement would not be announced until September, even though all authorities had to 'sign up' to the agreement in advance of this date. He expressed further concern about the content of a consultation document received from DEFRA regarding a proposal to develop Joint Waste Authorities and advised that all the authorities within Kent had expressed similar concerns. The Leader reported that he had attended a conference that day to mark 'Earth Day' which had considered 'packaging' issues and which had provoked a healthy debate between local authorities and the private sector. Further to consideration of the provision of a Gateway facility in Tonbridge at the recent meeting of the Customer Service Improvement Advisory Board, the Leader was pleased to announce that the County Council had stated that it would be willing to support this initiative. With further reference to that Advisory Board the Leader drew Members' attention to Ms Beilby's participation in the Top Managers' Programme at the National School of Government. The Leader reported that the future of the Joint Local Boards had been considered at the Kent Leaders' meeting held on 21 April where he had suggested that, within this borough, it would be appropriate to expand the role of the Parish Partnership Panel and the Tonbridge Forum rather than create additional "neighbourhood fora" which would impose more meetings on Members and officers. Finally, he advised that, in response to concerns raised by a large number of residents in respect of the new concessionary fares regime, representations had been made to Jonathan Shaw MP, Minister for the South East and to John Healey MP, Minister for Local Government. |
| C 08/028 |
2008/09 Draft Corporate Performance Plan Item CB 08/042 referred from Cabinet minutes of 2nd April, 2008 |
RESOLVED: That the recommendation at Minute CB 08/042 be adopted. |
| C 08/029 |
Local Code of Corporate Governance Item CB 08/043 referred from Cabinet minutes of 2nd April, 2008 |
RESOLVED: That the recommendation at Minute CB 08/043 be adopted. |
| C 08/030 |
Development Land Allocations DPD - Inspector's Report Item CB 08/044 referred from Cabinet minutes of 2nd April, 2008 |
RESOLVED: That the recommendation at Minute CB 08/044 be adopted. |
| C 08/031 |
Tonbridge Central Area Action Plan Item PE 08/017 referred from Planning and Transportation Advisory Board minutes of 25th February, 2008 Item CB 08/045 referred from Cabinet minutes of 2nd April, 2008 |
and as item CB 08/045 referred from Cabinet minutes of 2nd April 2008 RESOLVED: That the recommendation at Minute CB 08/045 be adopted. |
| C 08/032 |
Corporate Child Protection Policy Item YC 08/004 referred from Youth and Children Advisory Board minutes of 12th March, 2008 Item CB 08/046 referred from Cabinet minutes of 2nd April, 2008 |
and as item CB 08/046 referred from Cabinet minutes of 2nd April 2008 RESOLVED: That the recommendation at Minute CB 08/046 be adopted. |
| C 08/033 |
Local Government and Public Involvement in Health Act 2007 Item ML 08/003 referred from Management Liaison Panel minutes of 21st February, 2008 Item CB 08/047 referred from Cabinet minutes of 2nd April, 2008 |
and as item CB 08/047 referred from Cabinet minutes of 2nd April 2008 RESOLVED: That the recommendation at Minute CB 08/047 be adopted. |
| C 08/034 |
Updates to the Constitution |
The Monitoring Officer presented details of amendments required to the Constitution in respect of the transfer of the Council's responsibilities for abandoned vehicles to the Director of Health and Housing. RESOLVED: That the Council's Constitution be altered by transferring delegation number DPT 407 in Part 3 of the Constitution from the Director of Planning, Transport and Leisure to the Director of Health and Housing and renumbering it as delegation number DHH 142 and the Monitoring Officer be authorised to make the necessary amendments. |
| C 08/035 |
Programme of Meetings 2008/09 |
The Chief Executive submitted a proposed programme of meetings for the remainder of this year and to December 2009. He invited Members to submit any comments on the proposed programme as soon as possible to enable a final version of the programme to be considered at the Annual Council Meeting on 13 May 2008. RESOLVED: That the programme of meetings for 2008/09 be approved and submitted to Annual Council on 13 May 2008 for final confirmation. |
| C 08/036 |
Appointments to Outside Bodies |
The report of the Central Services Director invited the Council to consider the reappointment of Mrs B Keywood as a Trustee of Sir Thomas Smythe's Charity for the parish of St Peter and St Paul with St Saviour, Tonbridge together with her trusteeship of the parish of St Stephen's, Tonbridge. RESOLVED: That Mrs B Keywood be reappointed as a Trustee of Sir Thomas Smythe's Charity for a further four year term for both the parishes of St Peter and St Paul with St Saviour and for St Stephen's, Tonbridge. |
| C 08/037 |
Annual Audit and Inspection Letter |
The Chief Executive submitted the final version of the Annual Audit and Inspection Letter produced by the Audit Commission in respect of the Council's accounts and performance. RESOLVED: That the report be received and noted. |
| C 08/038 |
Sealing of Documents |
RESOLVED: That authority be given for the Common Seal of the Council to be affixed to any instrument to give effect to a decision of the Council incorporated into these Minutes and proceedings. |
| C 08/039 |
Exclusion of Press and Public |
The Mayor moved and it was RESOLVED: That as public discussion would disclose exempt information, the following matters be considered in private. |
| PART 2 - PRIVATE | ||
| C 08/040 |
The Council's Senior Management Structure (Reason: LGA 1972 Sch 12A Para 1 - Information relating to an individual) Item GP 08/006 referred from General Purposes Committee minutes of 3rd April, 2008 |
RESOLVED: That the recommendation at Minute GP 08/006 be adopted. |
| C 08/041 |
Chief Solicitor/Monitoring Officer Appointment (Reason: LGA 1972 Sch 12A Para 1 - Information relating to an individual) |
The report of the Chief Executive set out details of the interim arrangements made to appoint an Acting Chief Solicitor and Monitoring Officer following the retirement of Duncan Robinson on 31 March 2008. The report further outlined the process for appointing a new Chief Solicitor and Monitoring Officer. RESOLVED: That (1) Ian Henderson's appointment to the post of Acting Chief Solicitor and Monitoring Officer be endorsed; and (2) Councillors Aikman, Balfour, Dobson (Chairman), Rogers and Thornewell be appointed to serve on the Panel of Members to make the appointment to fill the vacancy in the post of Chief Solicitor and Monitoring Officer. |