| Item | Description | Resolution |
|---|---|---|
| PART 1 - PUBLIC | ||
| LAA 07/001 |
Declarations of interest. |
There were no declarations of interest made. |
| LAA 07/002 |
Minutes |
RESOLVED: That the notes of the meeting of the Leisure Facilities, Culture and Youth Advisory Board held on 19 March 2007 be approved as a correct record and signed by the Chairman. |
| MATTERS FOR RECOMMENDATION TO THE CABINET | ||
| LAA 07/003 |
Review of Borough Leisure Strategy Decision Notice D070092MEM |
The joint report of the Chief Leisure Officer and the Cabinet Member for Leisure, Youth and Arts provided an update on the review of the Borough Leisure Strategy and set out details of the proposed timescale and arrangements for consultation with the public, key partners/stakeholders and statutory bodies. The Chief Leisure Officer advised that the review provided an opportunity to incorporate the Council's Local Cultural Strategy and produce one strategy document to be known as the Borough Leisure and Arts Strategy. RECOMMENDED: That (1) a new Borough Leisure and Arts Strategy be developed in accordance with the approach outlined in the report; (2) the proposed themes underpinning the new Strategy outlined at Annex 1 to the report be agreed; and (3) the proposed timetable and phases of consultation detailed at Annex 2 to the report be agreed. |
| LAA 07/004 |
Local Play Strategy Decision Notice D070093MEM |
The report of the Chief Leisure Officer brought forward details of the responses received to the consultation exercise on the draft Local Play Strategy and recommended that the final document be referred to the Policy Overview Committee for consideration. The Chief Leisure Officer advised that comments received from a number of parish councils which had requested an extension of time would be incorporated into Annex 1 to the report for consideration by the Policy Overview Committee. RECOMMENDED: That the proposed amendments highlighted at Annex 1 to the report be confirmed and the amended Local Play Strategy be referred to the Policy Overview Committee for consideration. |
| LAA 07/005 |
Leisure Facilities - Customer Panel Meetings Decision Notice D070094MEM |
Consideration was given to the appointment of Member representatives to attend Customer Panel Meetings at the main leisure facilities until May 2008. RECOMMENDED: That the Group Leaders be invited to nominate representatives to serve on the Customer Panels at the following facilities until May 2008:- Larkfield Leisure Centre Angel Centre Tonbridge Swimming Pool Tonbridge Castle Poult Wood Golf Centre Haysden Country Park Leybourne Lakes Country Park Tonbridge Racecourse Sports Ground |
| LAA 07/006 |
Leisure Services Business Unit (LSBU) - Business Plan 2007/08 Decision Notice D070095MEM |
Consideration was given to the Leisure Services Business Unit's Business Plan for 2007/08. It was noted that the detailed plan contained the objectives and targets for each of the Council's indoor leisure facilities and for the ground maintenance contract at Poult Wood Golf Centre. RECOMMENDED: That the Leisure Services Business Unit Business Plan 2007/08 be approved. |
| LAA 07/007 |
Outdoor Leisure Facilities - Water Safety Decision Notice D070096MEM |
The joint report of the Chief Leisure Officer and the Cabinet Member for Leisure, Youth and Arts outlined a draft Water Safety Policy for the Council's outdoor leisure sites and provided a site specific Water Safety Strategy for Tonbridge Racecourse Sportsground. RECOMMENDED: That (1) the draft Water Safety Policy for all outdoor leisure sites be adopted and the associated action plan be implemented subject to further consultation with The Royal Society for the Prevention of Accidents; and (2) the draft Water Safety Strategy for Tonbridge Racecourse Sportsground (including the Castle Moat) be adopted and the associated action plan be implemented subject to further consultation with The Royal Society for the Prevention of Accidents. |
| LAA 07/008 |
Annual Tree Inspection for Public Open Spaces Decision Notice D070097MEM |
The joint report of the Chief Leisure Officer and the Cabinet Member for Leisure, Youth and Arts outlined the results of the tree inspection report recently completed by the Council's Ground Maintenance Contractor which identified tree work required on areas of Public Open Space on a prioritised basis. RECOMMENDED: That tree works be progressed as outlined in the report and be funded from within the agreed revenue budgets. |
| MATTERS SUBMITTED FOR INFORMATION | ||
| LAA 07/009 |
Memorial Safety Inspections - Tonbridge Cemetery and Closed Churchyards |
The report of the Chief Leisure Officer provided an update on action taken to prepare for memorial safety inspections at Tonbridge Cemetery and the closed churchyards at St Peter and St Paul's and St Stephen's, Tonbridge. The report provided details of the programme of works and arrangements for consulting existing memorial owners. Members were advised that the Local Government Ombudsman had indicated that the Council should send out letters to grave owners registered during the last twenty-five years. |
| LAA 07/010 |
Tour de France 2007 |
The report set out details of preparations for the visit of the Tour de France to the Borough on 8 July 2007. |
| LAA 07/011 |
Tonbridge Castle Festival of Music and Fireworks 2007 |
The report updated the Board on progress made towards the Festival of Music and Fireworks to be held at Tonbridge Castle over the weekend of 13 to 15 July 2007. |
| LAA 07/012 |
Tonbridge Sports Association (TSA) Annual Report |
The report of the Chief Leisure Officer provided details of the Tonbridge Sports Association's Annual Report for 2006/07. The Chairman of the Association attended the meeting to introduce the report and he thanked officers for their continuing support and co-operation. |
| LAA 07/013 |
Youth & Play Development Update |
The Chief Leisure Officer's report provided an update on key areas of the Youth and Play Development Officer's work programme. |
| LAA 07/014 |
Capital Plan Progress Report |
The report updated Members on progress with schemes contained within the Leisure Services section of the Capital Plan. |
| LAA 07/015 |
Leisure Facilities - Financial Performance |
Management information for Larkfield Leisure Centre, the Angel Centre, Tonbridge Swimming Pool, Poult Wood Golf Centre, Tonbridge Castle/Customer Services, Tonbridge Cemetery and the Ground Maintenance Contract at Poult Wood Golf Course was summarised in the report. |
| MATTERS FOR CONSIDERATION IN PRIVATE | ||
| LAA 07/016 |
Exclusion of Press and Public |
The Chairman moved, it was seconded and RESOLVED: That as public discussion would disclose exempt information the following matters be considered in private. |
| PART 2 - PRIVATE | ||
| MATTERS FOR RECOMMENDATION TO THE CABINET | ||
| LAA 07/017 |
Leisure Services Business Unit - Cleaning Services Contract (Reason: LGA 1972 Sch 12A Para 3 - Financial or business affairs of any particular person) Decision Notice D070098MEM |
The joint report of the Chief Leisure Officer and the Cabinet Member for Leisure, Youth and Arts recommended the extension of the current Leisure Services Business Unit Cleaning Services Contract for a further two years in accordance with the existing contract conditions. RECOMMENDED: That Ridge Crest Cleaning Services Ltd be awarded a two year extension to the current Leisure Services Business Unit Cleaning Services Contract in accordance with the existing contract conditions. |
| LAA 07/018 |
Grounds Maintenance Contract Retender (Reason: LGA 1972 Sch 12A Para 3 - Financial or business affairs of any particular person) Decision Notice D070099MEM |
The joint report of the Chief Leisure Officer and the Cabinet Member for Leisure, Youth and Arts provided an update on the re-tendering of the Grounds Maintenance Contract and sought approval of a Select List of Contractors. Attention was drawn to the option within the report for the inclusion of the maintenance of Kent County Council highway verges within the tender documentation and that confirmation was awaited from the County Council on how they wished the Borough Council to proceed. RECOMMENDED: That, subject to satisfactory financial appraisals, the Select List of contractors as outlined in the report be approved and those contractors be invited to tender for the Grounds Maintenance Contract. |
| LAA 07/019 |
Blue Planet (Reason: LGA 1972 Sch 12A Para 3 - Financial or business affairs of any particular person) Decision Notice D070100MEM |
The report of the Chief Executive outlined the one-off opportunity to secure a live performance of the Blue Planet concert in association with the BBC and others at Tonbridge School on Sunday 26 August 2007. RECOMMENDED: That (1) the sum of £15,000 be made available by way of virement from the Local Authority Business Growth Initiative grant to meet the ‘at risk' costs identified in the report; and (2) support be given to promoting and facilitating the event from within existing resources and further sponsorship opportunities be progressed. |