Decision details

Consideration was given to the recommendations of the Communities and Environment Scrutiny Select Committee of 5 March 2025 in respect of a set of detailed specifications in relation to the procurement of the Borough Council’s Waste Services Contract in partnership with Tunbridge Wells Borough Council.

Cabinet had due regard to the view of the Scrutiny Select Committee, the financial and value for money considerations, risk assessment and legal implications.

Cllr M Coffin proposed, seconded by Cllr M Boughton and Cabinet

RESOLVED:  That

(1)          the Competitive Flexible Procedure procurement route and timeline as outlined in Section 5.1 of the report submitted to the Communities and Environment Scrutiny Select Committee of 5 March 2025, be agreed;

(2)          the proposed contract length of 12 years, as outlined in Section 5.2.1 of the aforementioned report, be agreed;

(3)          joint delegated authority be given to the Cabinet Member for Transformation and Infrastructure and the Director of Street Scene, Leisure and Technical Services to agree contract variations following dialogue and negotiation ahead of the contractors’ final bids, as outlined in Section 5.1.5 of the aforementioned report;

(4)          the proposed Specification amendment, highlighted in Section 5.3 of the aforementioned report, be agreed and reflected in the tender pack;

(5)          the proposed areas of dialogue, as highlighted in Section 5.4 of the aforementioned report, be agreed;

(6)          the proposed contract options, as highlighted in Section 5.5 of the aforementioned report, be agreed;

(7)          the approach to vehicle finance options, as highlighted in Section 5.6 of the aforementioned report, be determined by the Partner Authorities’ Finance lead officers and be reported to the appropriate Committee and Cabinet;

(8)          the proposed method of contract indexation, as highlighted in Section 5.7 of the aforementioned report, be agreed;

(9)          the proposed tender evaluation be progressed in accordance with Section 5.8 of the aforementioned report; and

(10)       the proposed approach to decarbonisation, as highlighted in Section 12.7 of the aforementioned report, be agreed.