Issue - meetings

Item HP 22/12 referred from Housing and Planning Scrutiny Select Committee of 6 September 2022. The recommendations of the  Scrutiny Select Committee will either be circulated in advance or a verbal update will be provided at the meeting.

Consideration of recommendation HP 22/12 from the meeting of the Housing and Planning Scrutiny Select Committee of 6 September 2022.

Further to the recommendation of the Scrutiny Select Committee, the Director of Planning, Housing and Environmental Health confirmed that the Members views in respect of the General Data Protection Rules (GDPR) would be given due regard as part of the consultation process and that the Urban Capacity Study specification and methodology would be circulated to Members under confidential cover as soon as possible.  In addition, a number of factual points had been raised and these would be clarified and corrected if appropriate before the consultation was published.

The Cabinet RESOLVED that:

(1)         the commencement of the Regulation 18 consultation on the draft Local Plan and Interim Sustainability Appraisal be approved;

(2)         authority be delegated to the Director of Planning, Housing and Environmental Health for any minor amendments, including typographical corrections, to the Regulation 18 consultation on the draft Local Plan; and

(3)         the publishing of evidence base documents, as set out in Annex 2 to the report, alongside the draft Local Plan be approved.

Decision Notice: D220080CAB

Consideration was given to the recommendation of the Housing and Planning Scrutiny Select Committee meeting held on 6 September 2022 (as set out at Minute Number HP 22/12).

Further to the recommendation of the Scrutiny Select Committee, the Director of Planning, Housing and Environmental Health confirmed that the Members views in respect of the General Data Protection Rules (GDPR) would be given due regard as part of the consultation process and that the Urban Capacity Study specification and methodology would be circulated to Members under confidential cover as soon as possible.  In addition, a number of factual points had been raised and these would be clarified and corrected if appropriate before the consultation was published.

Cabinet recorded appreciation to all those involved in preparing the Local Plan.

RESOLVED:  That

(1)         the commencement of the Regulation 18 consultation on the draft Local Plan and Interim Sustainability Appraisal be approved;

(2)         authority be delegated to the Director of Planning, Housing and Environmental Health for any minor amendments, including typographical corrections, to the Regulation 18 consultation on the draft Local Plan; and

(3)         the publishing of evidence base documents, as set out in Annex 2 to the report, alongside the draft Local Plan be approved.

The Council is currently working towards the preparation of its new Local Plan. The new local plan covers the period between 2021 and 2040. A first draft (known as Regulation 18) of the plan has been prepared for public consultation.

This report seeks a recommendation to Cabinet for approval of the publication of the Regulation 18 Local Plan [Annex 1] for public consultation for a period of six weeks.

The report of the Director of Planning, Housing and Environmental Health detailed the purpose of the Regulation 18 consultation in respect of the draft Local Plan and advised that this was the first of two prescribed consultation processes.

The purpose of the Regulation 18 consultation was to seek a wide range of views from individuals, communities and stakeholders and invited comment on what a local plan should contain.  There was limited prescription within primary and secondary legislation on the form and format of a Regulation 18 local plan provided statutory consultation duties were met.

Subject to the views of Members it was hoped that public consultation could commence in September 2022  for a period of six weeks.  This would be in accordance with the Regulation 18 of the Town and Country Planning (Local Planning) (England) Regulations 2012 as amended.

In addition, comments were also sought in accordance with the Environmental Assessment of Plans and Programmes Regulations 2004 on the interim draft Sustainability Appraisal. 

For reasons of clarity, it was emphasised that at this stage the Plan only identified key ‘issues’ related to the Borough and the information set out in Annex 1, Appendix B, should be considered as a broad indication of the Borough Council’s ability to meet its objectively assessed needs and did not represent the quantum or pattern of development to be proposed through future site allocations.

Careful consideration was given to the consultation approach and Members recognised that the preparation of a new local plan would provide the authority with an up to date Local Plan on adoption (anticipated 2025), which would alleviate the current risks associated with not having an up to date development plan in place.  There were also reputational risks should the local plan programme not be delivered on time.

However, concern was expressed about the number of public open spaces identified as potential sites for development within the Urban Capacity Study.  In response it was indicated that these sites were deemed to have potential for development for housing, employment or a mix of uses with the plan period.  It was also emphasised that these sites would be subject to refinement following the completion of further suitability and availability analysis, the production of new evidence and consultation responses. It was agreed that the specification and methodology used by consultants in drafting the Urban Capacity Study be shared with Members out of meeting for information.

Particular reference was made to General Data Protection Regulations (GDPR) and the importance of clarifying the requirements of the Planning Inspectors to meet this requirement when publishing consultation responses.   Members were reminded that despite the views of the Planning Inspectorate organisations had a responsibility to protect data of individuals.   The Director of Planning, Housing and Environmental Health committed to clarifying the position of the Borough Council in respect of GDPR as soon as possible. 

Other points discussed and noted included the potential shortfall in traveller and gypsy sites, the challenges related to meeting the Objectively Assessed Need which continued  ...  view the full minutes text for item 12