Agenda and minutes

Venue: Council Chamber, Gibson Drive, Kings Hill

Contact: Democratic Services  Email: committee.services@tmbc.gov.uk

Link: View Meeting

Items
No. Item

PART 1 - PUBLIC

C 22/39

Election of Mayor

To elect the Mayor for the municipal year 2022/23

Minutes:

It was proposed by Councillor D Lettington, seconded by Councillor M Boughton and

 

RESOLVED:  That Councillor S Bell be elected Mayor for the municipal year 2022/23.

 

The Mayor, having made the statutory declaration of acceptance of office, assumed the Chair and thanked Members for her election.

C 22/40

Vote of thanks to Retiring Mayor

To propose a vote of thanks to the outgoing Mayor

Minutes:

Members expressed appreciation to the retiring Mayor for dedicated and loyal service to the Borough and its residents and commended his enthusiasm and active promotion of Tonbridge and Malling.

 

In response to the thanks expressed, Councillor Roud recorded appreciation to Councillor Bell for her support as Deputy Mayor, to the Mayoress who had acted as his consort over his period of service, the many organisations that had contributed to his events, the Chaplain and everyone who had shown such generosity and support. Finally, he was pleased to report that nearly £5,000  had been raised in support of the Mayor’s Charity, the Kent, Surry and Sussex Air Ambulance.

 

It was proposed by Councillor Oakley, seconded by Councillor Boughton and

 

RESOLVED: That the Borough Council’s sincere appreciation be recorded for the excellent manner in which the retiring Mayor, Councillor Roger Roud, had performed the mayoral duties both in the Council Chamber and throughout the Borough during the preceding year.

C 22/41

Election of Deputy Mayor

To elect the Deputy Mayor for the municipal year 2022/23

Minutes:

It was proposed by Councillor J Botten, seconded by Councillor M Boughton and

 

RESOLVED:  That Councillor J Lark be appointed Deputy Mayor for the municipal year 2022/23.

 

The Deputy Mayor made the statutory declaration of acceptance of office and thanked Members for the appointment.

C 22/42

Minutes pdf icon PDF 231 KB

To confirm as a correct record the Minutes of the meeting of Council held on 27 April 2022.  TO FOLLOW.

Minutes:

RESOLVED:  That the Minutes of the proceedings of the meeting of the Council held on 27 April 2022 be approved as a correct record and signed by the Mayor.

C 22/43

Mayor's Announcements pdf icon PDF 3 KB

Minutes:

The new Mayor thanked Members for her election and expressed appreciation for the many good wishes received.  It was announced that the Mayor’s Charity would be the Tonbridge Dementia Friendly Community, who were a community group of local residents, business representatives and volunteers focusing on work in the Tonbridge and Malling area to improve the lives locally for residents living with dementia.

 

It was also announced that the Reverend Danielle Pearson-Smith, Rector of All Saints with Christ Church in Snodland would be the Mayors Chaplain.

 

C 22/44

Political Balance Arrangements pdf icon PDF 219 KB

To determine the political balance arrangements for the Council’s committees, sub-committees, advisory boards and panels

Minutes:

The report of the Director of Central Services and Deputy Chief Executive set out details of political balance arrangements required to be applied to the Borough Council’s committees, scrutiny select committees and advisory panels.

 

RESOLVED:  That the composition of all committees, scrutiny select committees and advisory panels be approved in accordance with the tablet set out at paragraph 1.1.5 of the report and the Monitoring Officer make any consequential amendments to the Borough Council’s Constitution in respect of political balance.

C 22/45

Appointment of Cabinet pdf icon PDF 88 KB

To note the Leader’s appointments to the Cabinet and the portfolios they will hold.

 

Details of appointments will be set out on Annex 1 and circulated in advance of the meeting.

Additional documents:

Minutes:

The Leader presented details of the composition of the Cabinet.

 

RESOLVED:  That it be noted that the Cabinet would comprise 7 Members (in addition to the Leader) with the responsibilities as set out at Annex 1 and duplicated below:

 

Councillor M Boughton

-

Leader

Councillor R Betts

-

Environment and Climate Change

Councillor V Branson

-

Economic Regeneration

Councillor M Coffin

-

Finance, Innovation and Property; and

Deputy Leader

Councillor D Davis

-

Strategic Planning and Infrastructure

Councillor D Keers

-

Community Services

Councillor P Montague

-

Technical and Waste Services

Councillor K Tanner

-

Housing

 

C 22/46

Appointment of Committees pdf icon PDF 118 KB

To consider the establishment and composition of the Committees of the Council and their sub-committees for the municipal year.

 

Details of nominations will be set out on Annex 2 and circulated in advance of the meeting.

Additional documents:

Minutes:

RESOLVED:  That appointments to the Committees of the Council for 2022/23 be approved as set out at Annex 2.

C 22/47

Appointment of Scrutiny Select Committees, Panels and Other Member Groups pdf icon PDF 105 KB

To appoint Advisory Boards, Advisory Panels and Other Member Groups for the municipal year.

 

Details of nominations will be set out on Annex 3 and circulated in advance of the meeting.

Additional documents:

Minutes:

RESOLVED:  That appointments to the Scrutiny Select Committees, Advisory Panels and other member groups of the Council for 2022/23 be approved as set out at Annex 3.

C 22/48

Appointment of Chair and Vice-Chair pdf icon PDF 19 KB

To appoint the Chair and Vice-Chair of each Committee.

 

Details of nominations will be set out on Annex 4 and circulated in advance of the meeting.

Additional documents:

Minutes:

RESOLVED:  That appointments of Chair and Vice-Chair of each Committee, Scrutiny Select Committee, Panel and Group for 2022/23 be approved as set out at Annex 4; subject to:

 

(1)             Councillor A Clark (Green) being appointed as second Vice-Chair of the Overview and Scrutiny Committee

C 22/49

Appointments to Outside Bodies pdf icon PDF 269 KB

To appoint representatives to serve on outside bodies.

 

Details of nominations will be set out on Annex 5 and circulated in advance of the meeting.

Additional documents:

Minutes:

RESOLVED: That appointments to serve on outside bodies for 2022/23 be approved as set out at Annex 5.

C 22/50

Appointment of Substitute Members pdf icon PDF 224 KB

To appoint substitute Members to attend specific meetings in the absence of the ordinary Member.

 

Details of nominations will be set out on Annex 6 and circulated in advance of the meeting.

Additional documents:

Minutes:

RESOLVED:  That appointments to serve as substitute members for 2022/23 be approved as set out at Annex 6.

C 22/51

Scheme of Delegations pdf icon PDF 5 KB

Members are invited to confirm the Scheme of Delegations in compliance with the Constitution

Minutes:

Members were invited to confirm the Scheme of Delegation in compliance with the Constitution.

 

RESOLVED:  That

 

(a)            those parts of the scheme of delegation set out in Part 3 of the Constitution which are for the Council to approve (Responsibility for Council Functions) be confirmed;

 

(b)            the Leader's recommendations concerning the arrangements for decision-making by individual executive Members set out in Part 3 of the Constitution (Responsibility for Executive Functions and Portfolios of Cabinet Members) be adopted;

 

(c)             the current scheme of delegation to officers in respect of executive functions set out in Part 3 of the Constitution (Functions and Powers Delegated to Officers) be re-adopted.

 

 

 

 

 

 

 

C 22/52

Programme of Meetings pdf icon PDF 122 KB

Details of the programme of meetings for the municipal year 2022/23 will be circulated in advance of the meeting.

Additional documents:

Minutes:

The programme of Council, Cabinet, Committee and Panel meetings for 2022/23 was presented for approval.

 

RESOLVED:   That the programme of meetings for 2022/23 (as set out at Annex 1 to the report) be approved, subject to the request from the newly appointed Chair of the Overview and Scrutiny Committee to move the meeting currently scheduled for 30 June 2022.

 

[Subsequent to the meeting and in consultation with the Chair, the Overview and Scrutiny Committee was moved to 7 July 2022].

C 22/53

Appointment of Independent Person pdf icon PDF 114 KB

This report seeks approval of the appointment of an Independent Person.

Minutes:

The report of the Monitoring Officer sought approval for the appointment of an independent person in accordance with the requirement of the Localism Act 2011.  The Council had a statutory obligation to appoint at least one independent person. Failure to do so would mean that the Council would be unable to discharge the functions set out in the report.  In particular, the Standards Hearing Panel would be unable to make a finding as to whether a member has failed to comply with the Code of Conduct.

 

RESOLVED:  That Mr David Mercier be appointed as an Independent Person under s28 of the Localism Act 2011 for a 5 year term expiring on 30 June 2027.

 

C 22/54

Sealing of Documents

To authorise the Common Seal of the Council to be affixed to any Contract, Minute, Notice or other document requiring the same.

Minutes:

RESOLVED:  That authority be given for the Common Seal of the Council to be affixed to any instrument to give effect to a decision of the Council incorporated into these Minutes and proceedings.