Agenda and minutes
PDF 74 KBVenue: Civic Suite, Gibson Building, Kings Hill, West Malling
Contact: Committee Services Email: committee.services@tmbc.gov.uk
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PART 1 - PUBLIC |
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Election of Mayor To elect the Mayor for the ensuing year. Minutes: It was proposed by Councillor V Branson, seconded by Councillor M Rhodes and
RESOLVED: That Councillor O C Baldock be elected Mayor for the ensuing municipal year.
The Mayor, having made and subscribed the statutory declaration of acceptance of office, was invested with the Badge and Chain of Office, assumed the Chair and thanked Members for his election. |
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Vote of Thanks to Retiring Mayor To propose a vote of thanks to the outgoing Mayor. Minutes: It was proposed by Councillor B Luker, seconded by Councillor N Heslop and
RESOLVED: That the Council’s sincere appreciation be recorded of the excellent manner in which the retiring Mayor, Councillor Mrs S L Luck had performed her duties both in the Council Chamber and throughout the Borough during the preceding year. |
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Election of Deputy Mayor To elect the Deputy Mayor for the ensuing year. Minutes: It was proposed by Councillor C Smith, seconded by Councillor N Heslop and
RESOLVED: That Councillor M R Rhodes be appointed Deputy Mayor for the ensuing municipal year.
The Deputy Mayor made and subscribed the statutory declaration of acceptance of office and thanked Members for his appointment. |
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To confirm as a correct record the Minutes of the meeting of Council held on 14 April 2015 Minutes: RESOLVED: That the Minutes of the proceedings of the meeting of the Council held on 14 April 2015 be approved as a correct record and signed by the Mayor. |
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Mayor's Announcements Minutes: The Mayor announced that his nominated charities were The Bridge Trust, Tonbridge and Slide Away based in Wrotham, a charity offering bereavement support to children who had lost a sibling or near relative. He had appointed the Reverend Paul White as his Chaplain and the Civic Service would be held at St Mary’s Church, Hadlow on Sunday 5 July.
The Mayor indicated that his Garden Party would be held at Hadlow College on 22 July. He offered congratulations to the College’s floristry department on being awarded a Gold medal at the Chelsea Flower Show and to Dyson’s Nurseries at Great Comp for winning a Silver-Gilt medal. |
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Returning Officer's Certificate To receive the Returning Officer’s Certificate of the result of the elections. Minutes: The Chief Executive, as Returning Officer, submitted her report listing persons who had been elected as Councillors at the Borough Council Elections held on 7 May 2015.
The Council’s thanks were recorded to the Returning Officer and all staff involved for their efficiency during the polling and count for all elections and for the transmission of results. |
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To elect the Leader for the ensuing four years. Minutes: It was proposed by Councillor M Coffin, seconded by Councillor A Sullivan and
RESOLVED: That Councillor N Heslop be elected as Leader of the Council for the ensuing four years. |
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Appointment of Cabinet Subject to the outcome of the above, the Council to note the Leader’s appointment of a deputy executive leader and appointments to the Cabinet and the portfolios they will hold. (Details will be circulated at the meeting). Minutes: The Leader presented details of the composition of the Cabinet.
RESOLVED: That it be noted that the Cabinet will comprise five Members (in addition to the Leader) with the responsibilities indicated:
Councillor Mrs J Anderson - Housing and Environment Services Councillor M Coffin - Finance, Innovation and Property and Deputy Executive Leader Councillor Mrs M Heslop – Community Services Councillor B Luker – Community Safety Councillor H Rogers - Planning and Transportation The Economic Regeneration portfolio to be held by the Leader |
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Changes to the Constitution Additional documents: Minutes: The report of the Director of Central Services and Monitoring Officer sought approval of changes to the Constitution to reflect the responsibilities of the new Cabinet Members together with consequent changes to the terms of reference of Advisory Boards. In addition a minor amendment to the Executive Procedure Rules was proposed to address an anomaly arising from the Leader holding a Cabinet portfolio.
RESOLVED: That the Monitoring Officer be authorised to make the appropriate consequential changes to the Council’s Constitution to give effect to
(1)
the proposed portfolios for Cabinet Members as set out at Annex 1
to the report; (2)
the proposed terms of reference for Advisory Boards as set out at
Annex 2 to the report; and (3) the proposed changes to the Executive Procedure Rules set out at paragraph 1.1.6 of the report. |
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Political Balance Arrangements Minutes: The report of the Director of Central Services and Monitoring Officer set out details of the political balance arrangements required to be applied to the Council's committees, sub-committees, advisory boards and panels following the elections held on 7 May 2015.
RESOLVED: That the composition of all committees, sub-committees, advisory boards and panels be approved in accordance with the table set out at paragraph 1.1.4 of the report and the Monitoring Officer make any consequential amendments to the Council's Constitution in respect of political balance. |
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Appointment of Committees To consider the establishment and composition of the Committees of the Council and their Sub-Committees for the ensuing year. (Details of nominations will be circulated at the meeting). Minutes: RESOLVED: That appointments to the Committees of the Council for the ensuing municipal year be made as follows:-
Overview and Scrutiny Committee
Licensing and Appeals Committee
General Purposes Committee
Audit Committee
Joint Standards Committee
A Hearing Panel will be appointed from members of the Joint Standards Committee as necessary.
Area 1 Planning Committee
(For the Wards of Cage Green; Castle; that part of the Hadlow and East Peckham Ward within the parish of Hadlow; Higham; Hildenborough; Judd; Medway; Trench; and Vauxhall)
Area 2 Planning Committee
(For the Wards of Borough Green and Long Mill; Downs and Mereworth; that part of the Hadlow and East Peckham Ward outside the parish of Hadlow; Kings Hill; Wateringbury; West Malling and Leybourne; and Wrotham, Ightham and Stansted)
Area 3 Planning Committee
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Appointment of Chairmen and Vice-Chairmen To appoint the Chairmen and Vice-Chairmen of each Committee. (Details of nominations will be circulated at the meeting). Minutes: RESOLVED: That appointment of the Chairman and Vice-Chairman of each Committee, Board, Panel and Group for the ensuing municipal year be made as follows:-
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Appointment of Advisory Panels and Boards and Other Member Groups To appoint Advisory Panels and Boards and Other Member Groups for the ensuing year. (Details of nominations will be circulated at the meeting). Minutes: RESOLVED: That appointments to the Advisory Panels, Boards and other Member Groups of the Council for the ensuing municipal year be made as follows:-
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Appointment to Outside Bodies To appoint representatives to serve on outside bodies. (Details of nominations will be circulated at the meeting). Minutes: RESOLVED: That appointments to serve on outside bodies for the ensuing municipal year be made as follows:-
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Scheme of Delegations a) To agree those parts of the scheme of delegation set out in Part 3 of the Constitution which are for the Council to approve.
b) To receive the Leader's recommendations concerning the arrangements for decision-making by individual executive Members and the re-adoption of the current scheme of delegation to officers in respect of executive functions set out in Part 3 of the Constitution. Minutes: Members were invited to confirm the Scheme of Delegations in compliance with the Constitution.
RESOLVED: That
(1) those parts of the Scheme of Delegations set out in Part 3 of the Constitution which are for the Council to approve be confirmed;
(2) the Leader’s recommendations for decision making by individual executive Members set out in Part 3 of the Constitution be adopted; and
(3) the current scheme of delegation to officers in respect of executive functions set out in Part 3 of the Constitution be re-adopted. |
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Programme of Meetings 2015/16 To approve the programme of meetings for the ensuing year. Minutes: The programme of Council, Cabinet, Committee and Advisory Board and Panel meetings for the ensuing year and to December 2016 was presented for approval.
RESOLVED: That the programme of meetings be approved. |
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Sealing of Documents To authorise the Common Seal of the Council to be affixed to any Contract, Minute, Notice or other document requiring the same. Minutes: RESOLVED: That authority be given for the Common Seal of the Council to be affixed to any instrument to give effect to a decision of the Council incorporated into these Minutes and proceedings. |