Items
| No. |
Item |
|
PART 1 - PUBLIC
|
C 16/34 |
Election of Mayor  PDF 14 KB
To elect the Mayor for the
ensuing year.
Minutes:
It was proposed by Councillor C Smith,
seconded by Councillor N Heslop and
RESOLVED: That Councillor M R Rhodes be elected Mayor for the ensuing municipal year.
The Mayor, having made and subscribed the
statutory declaration of acceptance of office, was invested with
the Badge and Chain of Office, assumed the Chair and thanked
Members for his election.
|
C 16/35 |
Vote of Thanks to Retiring Mayor PDF 16 KB
To propose a vote of thanks to the outgoing
Mayor.
Minutes:
It was proposed by Councillor N Heslop, seconded by Councillor R Lancaster and
RESOLVED: That the Council’s sincere appreciation
be recorded of the excellent manner in which the retiring Mayor,
Councillor O C Baldock had
performed his duties both in the Council Chamber and throughout the
Borough during the preceding year.
|
C 16/36 |
Election of Deputy Mayor PDF 14 KB
To elect the Deputy Mayor for the ensuing
year.
Minutes:
It was proposed by Councillor D Davis,
seconded by Councillor N Heslop
and
RESOLVED: That Councillor R W Dalton be appointed Deputy Mayor for the ensuing municipal
year.
The Deputy Mayor made and subscribed the
statutory declaration of acceptance of office and thanked Members
for his appointment.
|
C 16/37 |
Minutes PDF 74 KB
To confirm as a correct record the Minutes of
the meeting of Council held on 12 April 2016
Minutes:
RESOLVED: That the Minutes of
the proceedings of the meeting of the Council held on 12 April 2016
be approved as a correct record and signed by the Mayor.
|
C 16/38 |
Mayor's Announcements PDF 13 KB
Minutes:
The Mayor announced that he had appointed the
Reverend Tim Saiet as his Chaplain and
the Civic Service would be held at St John’s Church,
Hildenborough on Sunday 24 July at
10am. His nominated charities were Wide
Horizons at Margaret McMillan House and Age UK Sevenoaks and
Tonbridge.
The Mayor indicated that his Garden Party
would be held at Hadlow College on
13July and a Charity Quiz would be held at the College on 8
October.
|
C 16/39 |
Appointment of Cabinet PDF 33 KB
To note the Leader’s appointments to the
Cabinet and the portfolios they will hold. (Details will be circulated at the meeting).
Minutes:
The Leader
presented details of the composition of the Cabinet.
RESOLVED: That it be noted that
the Cabinet will comprise five Members (in addition to the Leader)
with the responsibilities indicated:
Councillor M
Coffin - Finance, Innovation and Property and Deputy Executive
Leader
Councillor Mrs M
Heslop – Community Services
Councillor D
Lettington – Street Scene and
Environment Services
Councillor H
Rogers – Strategic Planning and Infrastructure
Councillor Miss S
Shrubsole - Housing
The Economic
Regeneration portfolio to be held by the Leader
|
C 16/40 |
Changes to the Constitution PDF 52 KB
Additional documents:
Minutes:
The report of the Director of Central Services
and Monitoring Officer sought approval of changes to the
Constitution to reflect the responsibilities of the new Cabinet
Members together with consequent changes to the terms of reference
of Advisory Boards.
RESOLVED: That the Monitoring Officer be authorised to make
the appropriate consequential changes to the Council’s
Constitution to give effect to
(1)
the proposed portfolios for Cabinet Members as set
out at Annex 1 to the report, subject to amendment of the reference
to the Kent Resource Partnership in the portfolio of the Cabinet
Member for Street Scene and Environment Services; and
(2)
the proposed terms of reference for Advisory Boards as set out at
Annex 2 to the report.
|
C 16/41 |
Political Balance Arrangements PDF 66 KB
Minutes:
The report of the
Director of Central Services and Monitoring Officer set out details
of the political balance arrangements required to be applied to the
Council's committees, sub-committees, advisory boards and
panels.
RESOLVED:
That the composition of all committees, sub-committees, advisory
boards and panels be approved in accordance with the table set out
at paragraph 1.1.4 of the report and the Monitoring Officer make
any consequential amendments to the Council's Constitution in
respect of political balance.
|
C 16/42 |
Appointment of Committees PDF 44 KB
To consider the establishment and
composition of the Committees of the Council and their
Sub-Committees for the ensuing year. (Details of
nominations will be circulated at the meeting).
Minutes:
RESOLVED: That appointments to
the Committees of the Council for the ensuing municipal year be
made as follows:-
Overview and Scrutiny
Committee
|
Councillor Mrs J
Anderson
Councillor Ms J
Atkinson
Councillor M Base
Councillor P Bolt
Councillor J Botten
Councillor T Cannon
Councillor R Dalton
Councillor Mrs S
Hall
Councillor S Jessel
|
Councillor Mrs F
Kemp
Councillor Mrs S
Luck
Councillor P
Montague
Councillor Mrs A
Oakley
Councillor Ms S
Spence
Councillor A
Sullivan
Councillor M Taylor
Councillor F Tombolis
Councillor T Walker
|
Licensing and Appeals
Committee
|
Councillor Mrs J
Anderson
Councillor O Baldock
Councillor Mrs S
Barker
Councillor M Base
Councillor Mrs P
Bates
Councillor Mrs B
Brown
Councillor M Coffin
Councillor B Elks
|
Councillor Mrs F
Kemp
Councillor S King
Councillor H Rogers
Councillor R Roud
Councillor A
Sullivan
Councillor M Taylor
Councillor F Tombolis
|
General Purposes
Committee
|
Councillor O Baldock
Councillor M Balfour
Councillor Mrs S
Bell
Councillor P Bolt
Councillor M Coffin
Councillor N Heslop
Councillor B Luker
|
Councillor D Markham
Councillor L
O’Toole
Councillor S Perry
Councillor R Roud
Councillor C Smith
Councillor Ms S
Spence
Councillor M Taylor
|
Audit
Committee
|
Councillor M Base
Councillor T Bishop
Councillor V Branson
Councillor T Edmondston-Low
Councillor B Elks
|
Councillor S Jessel
Councillor Mrs F
Kemp
Councillor S Perry
Councillor B Walker
|
Joint Standards
Committee
|
Councillor Ms J
Atkinson
Councillor Mrs P
Bates
Councillor Mrs S
Bell
Councillor R Betts
Councillor Mrs B
Brown
Councillor D Cure
Councillor D Davis
Councillor Mrs T
Dean
Councillor T Edmondston-Low
Councillor D Lettington
Councillor P
Montague
Councillor Miss J Sergison
Councillor C Smith
|
(Parish members to be appointed
from a pool of nominated representatives)
|
A Hearing Panel will be appointed from members of
the Joint Standards Committee as necessary.
Area 1 Planning
Committee
|
Councillor Mrs J
Anderson
Councillor Ms J
Atkinson
Councillor O Baldock
Councillor Mrs P
Bates
Councillor P Bolt
Councillor J Botten
Councillor V Branson
Councillor D Cure
Councillor M Davis
Councillor T Edmondston-Low
|
Councillor B Elks
Councillor Mrs M Heslop
Councillor N Heslop
Councillor R
Lancaster
Councillor M Rhodes
Councillor H Rogers
Councillor Miss J Sergison
Councillor C Smith
Councillor Ms S
Spence
Councillor F Tombolis
|
(For the Wards of Cage Green;
Castle; that part of the Hadlow and
East Peckham Ward within the parish of Hadlow; Higham; Hildenborough; Judd; Medway; Trench; and
Vauxhall)
Area
2 Planning Committee
|
Councillor Mrs J
Anderson
Councillor M Balfour
Councillor Mrs S
Barker
Councillor R Betts
Councillor M Coffin
Councillor S Jessel
Councillor Mrs F
Kemp
Councillor Mrs S
Luck
|
Councillor B Luker
Councillor P
Montague
Councillor L
O’Toole
Councillor S Perry
Councillor H Rogers
Councillor Miss J Sergison
Councillor T Shaw
Councillor Miss S Shrubsole
|
(For the Wards of Borough Green
and Long Mill; Downs and Mereworth;
that part of the Hadlow and East
Peckham Ward outside the parish of Hadlow; Kings Hill; Wateringbury; West Malling and Leybourne;
and Wrotham, Ightham and
Stansted)
Area 3 Planning
Committee
|
C 16/43 |
Appointment of Chairmen and Vice-Chairmen PDF 40 KB
To appoint the Chairmen and Vice-Chairmen
of each Committee. (Details of
nominations will be circulated at the meeting).
Minutes:
RESOLVED: That appointment of the Chairman and Vice-Chairman
of each Committee, Board, Panel and Group for the ensuing municipal
year be made as follows:-
|
COMMITTEE
|
CHAIRMAN
|
VICE-CHAIRMAN
|
|
Overview and Scrutiny
Committee
|
Councillor A
Sullivan
|
Councillor Mrs A
Oakley
Councillor Ms S
Spence
|
|
Licensing and Appeals
Committee
|
Councillor Mrs J
Anderson
|
Councillor Mrs P
Bates
|
|
General Purposes
Committee
|
Councillor O Baldock
|
Councillor L
O’Toole
|
|
Audit Committee
|
Councillor V Branson
|
Councillor M Base
|
|
Joint Standards
Committee
|
Councillor Miss J Sergison
|
Councillor D Cure
Councillor D Davis
|
|
Area 1 Planning
Committee
|
Councillor R
Lancaster
|
Councillor V Branson
|
|
Area 2 Planning
Committee
|
Councillor Mrs F
Kemp
|
Councillor S Jessel
|
|
Area 3 Planning
Committee
|
Councillor M Parry
Waller
|
Councillor Mrs S
Hall
|
|
Parish Partnership
Panel
|
Councillor N Heslop
|
Councillor M Coffin
|
|
Tonbridge Forum
|
Councillor N Heslop
|
Councillor C Smith
|
|
Communities and Housing
Advisory Board
|
Councillor P
Montague
|
Councillor Mrs B
Brown
|
|
Economic Regeneration Advisory
Board
|
Councillor B Luker
|
Councillor F Tombolis
|
|
Finance, Innovation and
Property Advisory Board
|
Councillor S King
|
Councillor T Walker
|
|
Planning and Transportation
Advisory Board
|
Councillor D Davis
|
Councillor T Edmondston-Low
|
|
Street Scene and Environment
Services Advisory Board
|
Councillor M Davis
|
Councillor D Keeley
|
|
Electoral Review Working
Group
|
Councillor N Heslop
|
Councillor M Balfour
|
|
Housing Associations Liaison
Panel
|
Councillor Miss S Shrubsole
|
|
|
Joint Employee Consultative
Committee
|
Councillor M Coffin
|
Councillor M Balfour
|
|
Joint Transportation
Board
|
Chairmanship with
KCC
|
Councillor H Rogers
|
|
C 16/44 |
Appointment of Advisory Panels and Boards and Other Member Groups PDF 48 KB
To appoint Advisory Panels and Boards and
Other Member Groups for the ensuing year. (Details of nominations will be circulated at the
meeting).
Minutes:
RESOLVED: That appointments to the Advisory Panels,
Boards and other Member Groups of the Council for the ensuing
municipal year be made as follows:-
|
PANEL/BOARD
|
|
MEMBERS
|
|
|
Parish Partnership
Panel
|
|
Councillor Mrs J
Anderson
Councillor Mrs S
Barker
Councillor R Betts
Councillor T Cannon
Councillor M Coffin
*
Councillor R Dalton
Councillor S Hammond
Councillor N Heslop **
Councillor D Lettington
Councillor B Luker
Councillor D Markham
Councillor R Roud
Councillor T Shaw
|
|
|
Tonbridge Forum
|
|
Councillor Mrs J
Anderson
Councillor O Baldock
Councillor Mrs P
Bates
Councillor P Bolt
Councillor J Botten
Councillor V Branson
Councillor D Cure
Councillor T Edmondston-Low
Councillor N Heslop **
Councillor R
Lancaster
Councillor C Smith*
Councillor Ms S
Spence
Councillor F Tombolis
|
|
|
Communities and Housing
Advisory Board
|
|
Councillor Mrs J
Anderson
Councillor O Baldock
Councillor Mrs S
Barker
Councillor Mrs P
Bates
Councillor Mrs S
Bell
Councillor V Branson
Councillor Mrs B
Brown*
Councillor S Hammond
Councillor D Keeley
Councillor Mrs S
Luck
Councillor P
Montague**
Councillor Mrs A
Oakley
Councillor L
O’Toole
Councillor M
Parry-Waller
Councillor T Shaw
Councillor Ms S
Spence
|
|
|
Economic Regeneration Advisory
Board
|
|
Councillor M Base
Councillor R Betts
Councillor T Bishop
Councillor J Botten
Councillor T Cannon
Councillor S Jessel
Councillor S King
Councillor R
Lancaster
Councillor Mrs S
Luck
Councillor B Luker**
Councillor L
O’Toole
Councillor Miss J Sergison
Councillor C Smith
Councillor F Tombolis*
Councillor B Walker
Councillor T Walker
|
|
|
Finance, Innovation and
Property Advisory Board
|
|
Councillor Mrs S
Bell
Councillor R Betts
Councillor T Bishop
Councillor J Botten
Councillor Mrs B
Brown
Councillor T Cannon
Councillor D Cure
Councillor M Davis
Councillor S Jessel
Councillor S King**
Councillor R
Lancaster
Councillor Miss J Sergison
Councillor A
Sullivan
Councillor F Tombolis
Councillor B Walker
Councillor T Walker*
|
|
|
Planning and Transportation
Advisory Board
|
|
Councillor M Balfour
Councillor Mrs S
Barker
Councillor P Bolt
Councillor V Branson
Councillor D Davis**
Councillor M Davis
Councillor T Edmondston-Low*
Councillor B Elks
Councillor Mrs S
Hall
Councillor Mrs F
Kemp
Councillor R
Lancaster
Councillor M
Parry-Waller
Councillor S Perry
Councillor R Roud
Councillor A
Sullivan
Councillor M Taylor
|
|
|
Street Scene and Environment
Services Advisory Board
|
|
Councillor Mrs J
Anderson
Councillor Ms J
Atkinson
Councillor M Balfour
Councillor V Branson
Councillor D Cure
Councillor M Davis
**
Councillor Mrs T
Dean
Councillor Mrs S
Hall
Councillor S Hammond
Councillor D Keeley*
Councillor D Markham
Councillor L
O’Toole
Councillor S Perry
Councillor M Rhodes
Councillor T Shaw
Councillor Ms S
Spence
|
|
|
Electoral Review Working
Group
|
|
Councillor O Baldock
Councillor M
Balfour*
Councillor M Coffin
Councillor Mrs T
Dean
Councillor N Heslop **
Councillor D Lettington
Councillor D Markham
Councillor P
Montague
Councillor A
Sullivan
|
|
|
Housing Associations Liaison
Panel
|
|
Councillor Mrs J
Anderson
Councillor M Davis
Councillor D Keeley
Councillor Mrs A
Oakley
Councillor Miss S Shrubsole**
|
|
|
Joint Employee Consultative
Committee
|
|
Councillor M Balfour
*
Councillor R Betts
Councillor T Bishop
Councillor P Bolt
Councillor Mrs B
Brown
Councillor M Coffin
**
Councillor Mrs S
Hall
Councillor B Luker
Councillor T ...
view the full minutes text for item C 16/44
|
|
C 16/45 |
Appointment to Outside Bodies PDF 46 KB
To appoint representatives to serve on
outside bodies. (Details of
nominations will be circulated at the meeting).
Minutes:
RESOLVED: That appointments to outside
bodies for the ensuing municipal year be made as follows:-
|
NAME OF BODY
|
REPRESENTATIVE(S)
|
|
Kent County Playing Fields
Association
|
Councillor Mrs M Heslop
|
|
Age UK Sevenoaks and
Tonbridge
|
Councillor Ms J
Atkinson
Councillor D Cure
Councillor Ms S
Spence
|
|
Age Concern (Malling)
|
Councillor Brian Luker
|
|
Citizens Advice in North and
West Kent
|
Mrs S Murray
|
|
Maidstone and District Care Committee for Chest, Heart and
Stroke
|
Councillor S Hammond
|
|
West Kent Relate
|
Councillor Ms S
Spence
|
|
Action with Communities in
Rural Kent
|
Councillor R Dalton
Councillor Miss J Sergison
|
|
|
Councillor Mrs B
Brown
|
|
|
Councillor Mrs M Heslop
|
|
Education Area
Briefings
|
Councillor Mrs M Heslop
|
|
Kent Downs AONB Joint
Advisory
Committee
|
Councillor H Rogers
|
|
Basted Mill Public Open Space
Joint Committee
|
Councillor R Betts
Councillor S Perry
|
|
Snodland Partnership
|
Councillor Mrs S
Bell
Councillor D Keeley
Councillor D Lettington
|
|
South East England Councils
(Leaders’ Forum)
|
Councillor N Heslop
(Substitute: Councillor M
Coffin)
|
|
Youth and Community
Centres/Project Management Committees
|
Councillor Mrs M Heslop
|
|
LGA General Assembly
|
Councillor N Heslop
(Substitute: Councillor M
Coffin)
|
|
West Kent Partnership
|
Councillor B Luker
|
|
Parking and
Traffic Regulations Outside London Adjudication Joint
Committee
|
Councillor D Davis
(Deputy:
Councillor T Edmondston-Low)
|
|
Rochester Airport Consultative Committee
|
Councillor A
Sullivan
|
|
Maidstone
and Tunbridge Wells NHS Trust Community Involvement
Group
|
Councillor Mrs M Heslop
|
|
KCC Health
Overview and Scrutiny Committee
|
|
|
Malling Holmesdale Federation
Trust
|
|
|
Kent and
Medway Police and Crime Panel
|
|
|
Kent Flood Risk
Management Board
|
|
|
Tonbridge and
Malling Leisure Trust
|
|
|
Upper Medway Internal
Drainage Board
|
|
|
Lower Medway Internal
Drainage Board
|
|
|
Haysden Country Park User
Panel
3 year appointment
|
|
|
Leybourne Lakes Country Park User Panel
3 year appointment
|
|
|
C 16/46 |
Scheme of Delegations PDF 20 KB
a) To agree those parts of the
scheme of delegation set out in Part 3 of the Constitution which
are for the Council to approve.
b)To receive the Leader's recommendations
concerning the arrangements for decision-making by individual
executive Members and the re-adoption of the current scheme of
delegation to officers in respect of executive functions set out in
Part 3 of the Constitution.
Minutes:
Members were invited to confirm the Scheme of Delegations in
compliance with the Constitution.
RESOLVED: That
(1) those parts of
the Scheme of Delegations set out in Part 3 of the Constitution
which are for the Council to approve be confirmed;
(2) the
Leader’s recommendations for decision making by individual
executive Members set out in Part 3 of the Constitution be adopted;
and
(3) the current
scheme of delegation to officers in respect of executive functions
set out in Part 3 of the Constitution be re-adopted.
|
C 16/47 |
Programme of Meetings 2016/17 PDF 61 KB
To approve the programme of meetings for
the ensuing year.
Minutes:
The programme of Council, Cabinet, Committee
and Advisory Board and Panel meetings for the ensuing year and to
June 2018 was presented for approval.
RESOLVED: That the programme of
meetings be approved.
|
C 16/48 |
Sealing of Documents PDF 17 KB
To authorise the Common
Seal of the Council to be affixed to any Contract, Minute, Notice
or other document requiring the same.
Minutes:
RESOLVED: That authority be
given for the Common Seal of the Council to be affixed to any
instrument to give effect to a decision of the Council incorporated
into these Minutes and proceedings.
|