Venue: Civic Suite, Gibson Building, Kings Hill, West Malling
Contact: Committee Services Email: committee.services@tmbc.gov.uk
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PART 1 - PUBLIC |
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To elect the Mayor for the ensuing year. Minutes: It was proposed by Councillor C Smith, seconded by Councillor N Heslop and
RESOLVED: That Councillor M R Rhodes be elected Mayor for the ensuing municipal year.
The Mayor, having made and subscribed the statutory declaration of acceptance of office, was invested with the Badge and Chain of Office, assumed the Chair and thanked Members for his election. |
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Vote of Thanks to Retiring Mayor PDF 16 KB To propose a vote of thanks to the outgoing Mayor. Minutes: It was proposed by Councillor N Heslop, seconded by Councillor R Lancaster and
RESOLVED: That the Council’s sincere appreciation be recorded of the excellent manner in which the retiring Mayor, Councillor O C Baldock had performed his duties both in the Council Chamber and throughout the Borough during the preceding year. |
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Election of Deputy Mayor PDF 14 KB To elect the Deputy Mayor for the ensuing year. Minutes: It was proposed by Councillor D Davis, seconded by Councillor N Heslop and
RESOLVED: That Councillor R W Dalton be appointed Deputy Mayor for the ensuing municipal year.
The Deputy Mayor made and subscribed the statutory declaration of acceptance of office and thanked Members for his appointment. |
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To confirm as a correct record the Minutes of the meeting of Council held on 12 April 2016 Minutes: RESOLVED: That the Minutes of the proceedings of the meeting of the Council held on 12 April 2016 be approved as a correct record and signed by the Mayor. |
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Mayor's Announcements PDF 13 KB Minutes: The Mayor announced that he had appointed the Reverend Tim Saiet as his Chaplain and the Civic Service would be held at St John’s Church, Hildenborough on Sunday 24 July at 10am. His nominated charities were Wide Horizons at Margaret McMillan House and Age UK Sevenoaks and Tonbridge.
The Mayor indicated that his Garden Party would be held at Hadlow College on 13July and a Charity Quiz would be held at the College on 8 October. |
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Appointment of Cabinet PDF 33 KB To note the Leader’s appointments to the Cabinet and the portfolios they will hold. (Details will be circulated at the meeting). Minutes: The Leader presented details of the composition of the Cabinet.
RESOLVED: That it be noted that the Cabinet will comprise five Members (in addition to the Leader) with the responsibilities indicated:
Councillor M Coffin - Finance, Innovation and Property and Deputy Executive Leader Councillor Mrs M Heslop – Community Services Councillor D Lettington – Street Scene and Environment Services Councillor H Rogers – Strategic Planning and Infrastructure Councillor Miss S Shrubsole - Housing The Economic Regeneration portfolio to be held by the Leader |
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Changes to the Constitution PDF 52 KB Additional documents: Minutes: The report of the Director of Central Services and Monitoring Officer sought approval of changes to the Constitution to reflect the responsibilities of the new Cabinet Members together with consequent changes to the terms of reference of Advisory Boards.
RESOLVED: That the Monitoring Officer be authorised to make the appropriate consequential changes to the Council’s Constitution to give effect to
(1) the proposed portfolios for Cabinet Members as set out at Annex 1 to the report, subject to amendment of the reference to the Kent Resource Partnership in the portfolio of the Cabinet Member for Street Scene and Environment Services; and
(2) the proposed terms of reference for Advisory Boards as set out at Annex 2 to the report. |
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Political Balance Arrangements PDF 66 KB Minutes: The report of the Director of Central Services and Monitoring Officer set out details of the political balance arrangements required to be applied to the Council's committees, sub-committees, advisory boards and panels.
RESOLVED: That the composition of all committees, sub-committees, advisory boards and panels be approved in accordance with the table set out at paragraph 1.1.4 of the report and the Monitoring Officer make any consequential amendments to the Council's Constitution in respect of political balance. |
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Appointment of Committees PDF 44 KB To consider the establishment and composition of the Committees of the Council and their Sub-Committees for the ensuing year. (Details of nominations will be circulated at the meeting). Minutes: RESOLVED: That appointments to the Committees of the Council for the ensuing municipal year be made as follows:-
Overview and Scrutiny Committee
Licensing and Appeals Committee
General Purposes Committee
Audit Committee
Joint Standards Committee
A Hearing Panel will be appointed from members of the Joint Standards Committee as necessary.
Area 1 Planning Committee
(For the Wards of Cage Green; Castle; that part of the Hadlow and East Peckham Ward within the parish of Hadlow; Higham; Hildenborough; Judd; Medway; Trench; and Vauxhall)
Area 2 Planning Committee
(For the Wards of Borough Green and Long Mill; Downs and Mereworth; that part of the Hadlow and East Peckham Ward outside the parish of Hadlow; Kings Hill; Wateringbury; West Malling and Leybourne; and Wrotham, Ightham and Stansted)
Area 3 Planning Committee
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Appointment of Chairmen and Vice-Chairmen PDF 40 KB To appoint the Chairmen and Vice-Chairmen of each Committee. (Details of nominations will be circulated at the meeting). Minutes: RESOLVED: That appointment of the Chairman and Vice-Chairman of each Committee, Board, Panel and Group for the ensuing municipal year be made as follows:-
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Appointment of Advisory Panels and Boards and Other Member Groups PDF 48 KB To appoint Advisory Panels and Boards and Other Member Groups for the ensuing year. (Details of nominations will be circulated at the meeting). Minutes: RESOLVED: That appointments to the Advisory Panels, Boards and other Member Groups of the Council for the ensuing municipal year be made as follows:-
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Appointment to Outside Bodies PDF 46 KB To appoint representatives to serve on outside bodies. (Details of nominations will be circulated at the meeting). Minutes: RESOLVED: That appointments to outside bodies for the ensuing municipal year be made as follows:-
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Scheme of Delegations PDF 20 KB a) To agree those parts of the scheme of delegation set out in Part 3 of the Constitution which are for the Council to approve.
b)To receive the Leader's recommendations concerning the arrangements for decision-making by individual executive Members and the re-adoption of the current scheme of delegation to officers in respect of executive functions set out in Part 3 of the Constitution. Minutes: Members were invited to confirm the Scheme of Delegations in compliance with the Constitution.
RESOLVED: That
(1) those parts of the Scheme of Delegations set out in Part 3 of the Constitution which are for the Council to approve be confirmed;
(2) the Leader’s recommendations for decision making by individual executive Members set out in Part 3 of the Constitution be adopted; and
(3) the current scheme of delegation to officers in respect of executive functions set out in Part 3 of the Constitution be re-adopted. |
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Programme of Meetings 2016/17 PDF 61 KB To approve the programme of meetings for the ensuing year. Minutes: The programme of Council, Cabinet, Committee and Advisory Board and Panel meetings for the ensuing year and to June 2018 was presented for approval.
RESOLVED: That the programme of meetings be approved. |
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Sealing of Documents PDF 17 KB To authorise the Common Seal of the Council to be affixed to any Contract, Minute, Notice or other document requiring the same. Minutes: RESOLVED: That authority be given for the Common Seal of the Council to be affixed to any instrument to give effect to a decision of the Council incorporated into these Minutes and proceedings. |