Agenda and minutes

Overview and Scrutiny Committee - Tuesday, 1st August, 2023 7.30 pm

Venue: Council Chamber, Gibson Drive, Kings Hill

Contact: Democratic Services  Email:

Link: View Meeting

No. Item


OS 23/32

Notification of Substitute Members pdf icon PDF 10 KB


Notification of substitute members were recorded as set out below:


·        Cllr Athwal substituted for Cllr Hines

·        Cllr Bridge substituted for Cllr Hoskins

·        Cllr Mehmet substituted for Cllr Cannon


In accordance with Council Procedure Rules 17.5 to 17.9 these Councillors had the same rights as the ordinary member of the committee for whom they were substituting.

OS 23/33

Declarations of interest pdf icon PDF 3 KB

Members are reminded of their obligation under the Council’s Code of Conduct to disclose any Disclosable Pecuniary Interests and Other Significant Interests in any matter(s) to be considered or being considered at the meeting. These are explained in the Code of Conduct on the Council’s website at Code of conduct for members – Tonbridge and Malling Borough Council (


Members in any doubt about such declarations are advised to contact Legal or Democratic Services in advance of the meeting.



There were no declarations of interest made in accordance with the Code of Conduct.

Executive Decisions which have been 'called in'

OS 23/34

Call In of Decision Notice D230061CAB - TMBC Owned Sites - Local Plan pdf icon PDF 366 KB

The above decision (attached at Annex 1) has been called in.  In accordance with “Call In” procedure, five members of the Overview and Scrutiny Committee have raised a valid “Call In” in respect of this decision.


Recommendation FRP 23/13 of the Finance, Regeneration and Property Scrutiny Select Committee of 13 June 2023 also attached.

Additional documents:


The report of the Scrutiny Officer advised that in accordance with the Overview and Scrutiny Procedure Rules set out in the Constitution, five members of the Committee had raised a valid ‘call-in’ request in relation to the decision taken by the Cabinet in respect of three TMBC owned sites identified in the Urban Capacity Study.


Decision Notice D230061CAB (attached at Annex 1) had been published on 7 July 2023 and subsequently called-in by Councillors Cope, Hines, Hood, Hoskins and Thornewell. 


The grounds for call-in were set out in the report, at paragraph 1.1.2, and the decision was ‘deferred’ pending consideration by the Overview and Scrutiny Committee.


Members of the Committee considered the grounds for the call-in and had regard to the responses provided by the Cabinet Member for Climate Change, Regeneration and Property and the Leader.  There was detailed discussion on the general principle of development, the criteria for assessing potential sites for development, the Local Plan call for sites exercise and the potential loss of amenity space and mature trees.


It was proposed by Councillor Hood and seconded by Councillor Cope that the decision be referred back to Cabinet for reconsideration on the grounds of loss of amenity space, loss of mature trees and the lack of consistent criteria applied when considering all TMBC owned sites.  


Following a formal vote this proposal was rejected with 9 Members voting against and 8 voting in favour. 


It was the opinion of Members that it was not the role of the Overview and Scrutiny Committee to make assessments between various potential development sites and that Cabinet (having regard to the recommendation of the Finance, Regeneration and Property Scrutiny Select Committee) had given appropriate consideration to the property assets of the Borough Council as landowner.  


The Overview and Scrutiny Committee felt that there should be no further recommendations made to the Cabinet and that the decision should be implemented as taken. 


Following a formal vote this opinion was supported with 9 Members voting in favour and 8 voting against.


As the Overview and Scrutiny Committee had no further recommendations to make to the Cabinet the grounds for call-in were not supported.


RESOLVED: That, as there were no further recommendations to make to the Cabinet the decision would come into immediate effect.  Therefore, the proposals in respect of the TMBC owned sites identified in the Urban Capacity Study could be implemented with immediate effect.



Matters for consideration in Private

OS 23/35

Exclusion of Press and Public pdf icon PDF 4 KB

The Chairman to move that the press and public be excluded from the remainder of the meeting during consideration of any items the publication of which would disclose exempt information.


There were no items considered in private.



OS 23/36

Urgent Items pdf icon PDF 3 KB

Any other items which the Chairman decides are urgent due to special circumstances and of which notice has been given to the Chief Executive.