Agenda, decisions and minutes

Venue: Civic Suite, Gibson Building, Kings Hill, West Malling

Contact: Committee Services  Email: committee.services@tmbc.gov.uk

Items
No. Item

PART 1 - PUBLIC

CB 18/55

Declarations of interest pdf icon PDF 3 KB

Minutes:

There were no declarations of interest made in accordance with the Code of Conduct.

CB 18/56

Minutes pdf icon PDF 185 KB

To confirm as a correct record the Minutes of the meeting of the Cabinet held on 6 June 2018

Minutes:

RESOLVED:  That the Minutes of the meeting of the Cabinet held on 6 June 2018 be approved as a correct record and signed by the Chairman.

CB 18/57

Minutes of Extraordinary Meeting pdf icon PDF 129 KB

To confirm as a correct record the Minutes of the extraordinary meeting of the Cabinet held on 3 September 2018

Minutes:

RESOLVED:  That the Minutes of the extraordinary meeting of the Cabinet held on 3 September 2018 be approved as a correct record and signed by the Chairman.

CB 18/58

Minutes of Extraordinary Meeting pdf icon PDF 127 KB

To confirm as a correct record the Minutes of the extraordinary meeting of the Cabinet held on 4 September 2018

Minutes:

RESOLVED:  That the Minutes of the extraordinary meeting of the Cabinet held on 4 September 2018 be approved as a correct record and signed by the Chairman.

Matters for Recommendation to the Council

CB 18/59

Revised Statutory Investment Guidance and Treasury Management and Prudential Codes of Practice pdf icon PDF 75 KB

The revised Guidance and Codes impose additional requirements on local authorities aimed to address concerns arising from the commercialism agenda, in particular the use of loans and the purchase of property to generate a profit.

Additional documents:

Minutes:

The report of the Director of Finance and Transformation gave details of the additional requirements imposed on local authorities through revised statutory guidance and codes of practice.  These were aimed at addressing concerns arising from the commercialism agenda, in particular the use of loans and the purchase of property to generate a profit.  It was noted that the matter had been considered by the Audit Committee at its meeting on 1 October 2018 and a number of actions commended to the Council.

 

RECOMMENDED:  That

 

(1)                                        the new requirements and disclosures contained in the Statutory Guidance on Local Government Investments 2018 Edition set out at Annex 1 to the report be noted;

(2)                                        the four clauses to be formally adopted, as set out in the Code and reproduced at Annex 2 to the report, be readopted;

(3)                                        the Treasury Management Policy Statement, as set out in the Code and reproduced at Annex 3to the report, be readopted;

(4)                                        the new statement pertaining to investments that are not part of treasury management activity, reproduced at Annex 4 to the report, be noted;

(5)                                        the additional paragraphs to be added to the Council’s Treasury Management Practices, as set out at Annex 5 to the report, be noted;

(6)                                        the additional paragraphs to be added to the Council’s Capital Strategy, as set out at Annex 6 to the report, be noted; and

(7)                                        the prudential indicators set out at Annex 7 to the report be noted.

*Referred to Council

CB 18/60

Treasury Management Update and Mid-Year Review 2018/19 pdf icon PDF 138 KB

Cabinet is invited to recommend endorsement of the action taken by officers in respect of treasury management activity to date, note the progress made in respect of property fund investment and retain the current risk parameters.

Additional documents:

Minutes:

The report of the Director of Finance and Transformation provided an update on treasury management activity undertaken during the period April to August 2018.  It also included an update on progress in securing additional property fund investment and a mid-year review of the Annual Investment Strategy and risk parameters.  Members were invited to endorse the action taken by officers in respect of treasury management activity to date, note the progress in respect of property fund investment and retain the current risk parameters.

 

The report had also been considered by the Audit Committee at its meeting on 1 October 2018 and the action commended for endorsement.

 

RECOMMENDED:  That the following be commended to the Council:

 

(1)             the action taken by officers in respect of treasury management activity for the period April to August 2018 be endorsed;

 

(2)             the £5 million in property fund investments undertaken since June 2017 be noted; and

 

(3)             the existing parameters intended to limit the Council’s exposure to investment risks be retained.

*Referred to Council

Decisions Taken in Accordance with Part 3 of the Constitution (Responsibility for Executive Functions)

CB 18/61

West Kent Partnership - Business Rates Retention Pilot: Housing and Commercial Growth Fund pdf icon PDF 52 KB

Item ERG 18/20 referred from Economic Regeneration Advisory Board minutes of 5 September 2018

Additional documents:

Minutes:

Decision Notice D180060CAB

CB 18/62

Class C Empty Property Council Tax Discount and Long Term Empty Homes Premium pdf icon PDF 52 KB

Item FIP 18/29 referred from Finance, Innovation and Property Advisory Board minutes of 17 September 2018

Additional documents:

Minutes:

Decision Notice D180061CAB

CB 18/63

Garden Communities Prospectus - Expression of Interest pdf icon PDF 135 KB

The report summarises the most recent Government prospectus launched in August and seeks agreement to make an Expression of Interest for assistance in respect of the strategic development site at Borough Green being promoted through the emerging Local Plan.

Minutes:

Decision Notice D180062CAB

CB 18/64

Review of Youth Engagement, Sports and Events Development pdf icon PDF 207 KB

To review the Council’s approach to youth engagement, sports and events development as recommended by the Overview and Scrutiny Committee at its meeting of 21 June 2018.

Additional documents:

Minutes:

Decision Notice D180063CAB

Matters submitted for Information

CB 18/65

Matters Referred from Advisory Boards pdf icon PDF 3 KB

The notes of meetings of Advisory Boards are attached, any recommendations identified by an arrow being for determination by the Cabinet. Notices relating to any decisions already taken by Cabinet Members under the arrangements for delegated decision making have previously been circulated.

Additional documents:

Minutes:

The notes of the meetings of the following Advisory Boards were received, any recommendations contained therein being incorporated within the decisions of the Cabinet reproduced at the annex to these Minutes.

 

Communities and Housing Advisory Board of 16 July 2018

Street Scene and Environment Services Advisory Board of 4 September 2018

Economic Regeneration Advisory Board of 5 September 2018

Finance, Innovation and Property Advisory Board of 17 September 2018

 

RESOLVED:  That the report be received and noted.

CB 18/66

Matters Referred from Advisory Panels and Other Groups pdf icon PDF 3 KB

The minutes of meetings of Advisory Panels and Other Groups are attached, any recommendations being identified by an arrow.

Additional documents:

Minutes:

The Minutes of the meetings of the following Advisory Panels and other Groups were received, any recommendations contained therein being incorporated within the decisions of the Cabinet reproduced at the annex to these Minutes.

 

Joint Transportation Board of 11 June 2018

Parish Partnership Panel of 14 June 2018

Parish Partnership Panel of 6 September 2018

Tonbridge Forum of 10 September 2018

Joint Transportation Board of 24 September 2018

 

RESOLVED:  That the report be received and noted.

CB 18/67

Medium Term Financial Strategy Update and Bid for 75% Business Rates Retention Pilot pdf icon PDF 171 KB

The report provides an update on the Medium Term Financial Strategy and projected funding gap ahead of the forthcoming budget cycle.  It also updates Members on the bid for the 75% Business Rates Retention Pilot.

Minutes:

The joint report of the Chief Executive and Director of Finance and Transformation provided an update on the Medium Term Financial Strategy (MTFS) and projected funding gap ahead of the forthcoming budget cycle.  Reference was made to expectations in respect of the 2019/20 Local Government Settlement and council tax referendum principles; implications of the Government’s proposed removal of “Negative RSG” and increased baseline below which New Homes Bonus would not be paid.  It was hoped that the new waste services contract would make a substantial contribution to the funding gap.  However, the Director of Finance and Transformation emphasised that, irrespective of the scale of that contribution, a funding gap would remain to be addressed over the medium term.  Further information would become available as the MTFS and Savings and Transformation Strategy were updated during the budget cycle.

 

Members were also advised that a Kent-wide joint bid for pilot status in respect of the 75% business rates retention in 2019/20 had now been submitted following the success of the current year’s pilot.

 

RESOLVED:  That the report be received and noted.

CB 18/68

Local Digital Declaration pdf icon PDF 72 KB

A report advising Cabinet of the launch of the Local Digital Declaration and detail of the Local Digital Fund Prospectus.

Minutes:

The report of the Director of Finance and Transformation advised the Cabinet of the launch of the Local Digital Declaration initiative which aimed to share the best innovation across the public sector to benefit residents.  Details were given of the prospectus announced for the first round of funding to support digital work, an expression of interest having been submitted by the 5 October deadline.  It was noted that, if selected, full applications would be required by 18 November.  Members were advised that officers were working on a Digital Strategy which would be presented to the Finance, Innovation and Property Advisory Board in due course.

 

RESOLVED:  That the report be received and noted.

CB 18/69

Exclusion of Press and Public pdf icon PDF 4 KB

The Chairman to move that the press and public be excluded from the remainder of the meeting during consideration of any items the publication of which would disclose exempt information.

 

Minutes:

The Chairman moved, it was seconded and

 

RESOLVED:  That as public discussion would disclose exempt information, the following matters be considered in private.

PART 2 - PRIVATE

Decisions Taken in Accordance with Part 3 of the Constitution (Responsibility for Executive Functions)

CB 18/70

Proposed Disposal of Amenity Land at Keats Road, Larkfield

LGA 1972 – Sch. 12A Paragraph 3 – Financial or business affairs of any particular person

 

Item FIP 18/38 referred from Finance, Innovation and Property Advisory Board minutes of 17 September 2018

Minutes:

(LGA 1972 Sch 12A Paragraph 3 – Financial or business affairs of any particular person)

 

Decision Notice D180064CAB

CB 18/71

Proposed Lease at Swanmead Sportsground, Tonbridge

LGA 1972 – Sch. 12A Paragraph 3 – Financial or business affairs of any particular person

 

Item FIP 18/39 referred from Finance, Innovation and Property Advisory Board minutes of 17 September 2018

Minutes:

(LGA 1972 Sch 12A Paragraph 3 – Financial or business affairs of any particular person)

 

Decision Notice D180065CAB