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Agenda and minutes

Venue: Civic Suite, Gibson Building, Kings Hill, West Malling

Contact: Committee Services  Email: committee.services@tmbc.gov.uk

Items
No. Item

PART 1 - PUBLIC

AU 19/38

Declarations of interest pdf icon PDF 3 KB

Minutes:

There were no declarations of interest made in accordance with the Code of Conduct.

AU 19/39

Minutes pdf icon PDF 138 KB

To confirm as a correct record the Minutes of the meeting of Audit Committee held on 29 July 2019

Minutes:

RESOLVED:  That the Minutes of the meeting of the Audit Committee held on 29 July 2019 be approved as a correct record and signed by the Chairman.

Matters for Recommendation to the Cabinet

AU 19/40

Treasury Management Update and Mid-Year Review 2019/20 pdf icon PDF 211 KB

The report provides an update on treasury management activity undertaken during April to August of the current financial year.  A mid-year review of the Treasury Management and Annual Investment Strategy for 2019/20 is also included.

Additional documents:

Minutes:

The report of the Director of Finance and Transformation provided an update on treasury management activity undertaken during the period April to August 2019.  It also included a mid-year review of the Treasury Management and Annual Investment Strategy for 2019/20. 

 

RESOLVED:  That the Cabinet be recommended to

 

(1)          endorse the action taken by officers in respect of treasury management activity for April to August 2019; and

 

(2)          retain the existing parameters intended to limit the Council’s exposure to investment risks. 

Decisions taken under Delegated Powers in accordance with Part 3 of the Constitution (Responsibility for Council Functions)

AU 19/41

Risk Management pdf icon PDF 76 KB

The report provides an update on the risk management process and the Strategic Risk Register.

Additional documents:

Minutes:

The report of the Management Team provided an update on the risk management process and the Strategic Risk Register.

 

RESOLVED:  That the updates to the Strategic Risk Register since the last iteration be noted.

Matters submitted for Information

AU 19/42

Internal Audit and Counter Fraud Update pdf icon PDF 145 KB

The report provides an update on the work of both the Internal Audit function and the Counter Fraud function for the period April to August 2019.

Additional documents:

Minutes:

The report of the Chief Audit Executive provided an update on the work of the Internal Audit and the Counter Fraud functions for the period April to August 2019.

 

RESOLVED:  That the report be received and noted.

AU 19/43

Annual Audit Letter pdf icon PDF 69 KB

The purpose of the report is to inform Members of the receipt of the Annual Audit Letter for the year ended 31 March 2019.

Additional documents:

Minutes:

The report of the Director of Finance and Transformation set out details of the Annual Audit letter for the year ended 31 March 2019.

 

RESOLVED:  That the report be received and noted.

AU 19/44

Grant Thornton Progress Report and Sector Update pdf icon PDF 78 KB

A progress report and update from Grant Thornton on emerging national issues and developments that may be relevant to the Council.  It includes a number of challenge questions in respect of these emerging issues which the Committee may wish to consider.

Additional documents:

Minutes:

The report of the Director of Finance and Transformation provided an update from the external auditors, Grant Thornton, on emerging national issues and developments relevant to Tonbridge and Malling Borough Council.

 

RESOLVED:  That the report be received and noted.

AU 19/45

Exclusion of Press and Public pdf icon PDF 4 KB

The Chairman to move that the press and public be excluded from the remainder of the meeting during consideration of any items the publication of which would disclose exempt information.

Minutes:

The Chairman moved, it was seconded and

 

RESOLVED:  That as public discussion would disclose exempt information, the following matters be considered in private.

PART 2 - PRIVATE

Matters submitted for Information

AU 19/46

Insurance Claims History

LGA 1972 Sch 12A Paragraph 3 – Financial or business affairs of any particular person

 

The report serves to inform Members of the nature and volume of liability and property damage insurance claims submitted during the period April 2019 – August 2019.

Minutes:

(LGA 1972 Sch 12A Paragraph 3 – Financial and business affairs of any particular person)

 

The Director of Finance and Transformation reported on the nature and volume of liability and property damage insurance claims submitted during the period April 2019 to August 2019.

 

RESOLVED:  That the report be received and noted