Agenda and decisions

(moved from 5 January to 12 January), Finance, Innovation and Property Advisory Board - Wednesday, 12th January, 2022 6.30 pm

Venue: Council Chamber, Gibson Drive, Kings Hill

Contact: Democratic Services  Email: committee.services@tmbc.gov.uk

Link: View Meeting

Items
No. Item

PART 1 - PUBLIC

3.

Declarations of interest pdf icon PDF 3 KB

Members in any doubt about such declarations are advised to contact Legal or Democratic Services in advance of the meeting

4.

Minutes pdf icon PDF 140 KB

To confirm as a correct record the Notes of the meeting of the Finance, Innovation and Property Advisory Board held on 15 September 2021

Matters for recommendation to the Cabinet

5.

Review of Fees and Charges 2022/23 pdf icon PDF 588 KB

This report brings forward for consideration as part of the budget setting process for 2022/23 proposals in respect of those fees and charges that are the responsibility of the Cabinet Member for Finance, Innovation and Property or not reported elsewhere.

Additional documents:

6.

Revenue Estimates 2022/23 pdf icon PDF 342 KB

The Council has a statutory duty to set the level of council tax for the forthcoming financial year by 11 March.  Under the Budget and Policy Framework Rules of the Constitution, the Cabinet is responsible for formulating initial draft proposals in respect of the Budget.  The role of this Advisory Board is to assist both the Cabinet and the Council in the preparation of the Budget for 2022/23 within the context of the Medium Term Financial Strategy and the Council’s priorities.

Additional documents:

7.

Capital Plan Review 2021/22 pdf icon PDF 276 KB

This report:

·             Reviews the current position of the existing Capital Plan (List A).

·             Recommends schemes to be added to and deleted from List C.

·             Recommends schemes from List C for evaluation.

·             Recommends schemes for inclusion on List B from those evaluated schemes selected for evaluation this time last year or earlier and in certain circumstances schemes identified for Fast-Track evaluation.

·             Presents an updated Capital Strategy for endorsement.

Members are reminded however, that any aspirations in respect of capital schemes need to be set within the context of the difficult and challenging financial outlook.

 

Members’ attention is drawn to the Appendix to Annex 1 List A which contains restricted information and is set out in Item 14 of this agenda.

Additional documents:

8.

Corporate Debt Recovery Policy pdf icon PDF 200 KB

This report informs Members of the outcome of the review of the Council’s Corporate Debt Recovery Policy.

Additional documents:

Decision:

(Report of Director of Finance and Transformation)

 

The report provided details of the outcome of the review of the Council’s Corporate Debt Recovery Policy.

 

Following consideration by the Finance, Innovation and Property Advisory Board, the Cabinet Member for Finance, Innovation and Property resolved that:

 

(1)   the Corporate Debt Recovery Policy, as set out at Annex 1 to the report, be approved for publication on the Council’s website.

 

 

 

Matters submitted for Information

9.

Revenue and Benefits Update pdf icon PDF 154 KB

A report detailing recent developments in respect of council tax, business rates, council tax reduction and housing benefits.

Additional documents:

Matters for consideration in Private

11.

Exclusion of Press and Public pdf icon PDF 4 KB

The Chairman to move that the press and public be excluded from the remainder of the meeting during consideration of any items the publication of which would disclose exempt information.

PART 2 - PRIVATE

Matters for Recommendation to the Cabinet

12.

Contract Arrangements covering the Council's Banking, Merchant Acquirer, Insurance and Cash Collection Service Contracts

This report details the approach taken in progressing new Banking, Merchant Acquirer Services, Insurance and Cash Collection contracts.  It also provides an update on alternative cash payment facilities.

13.

Debts for Write-Off

Approval is sought for the writing-off of debts that are considered to be irrecoverable.

Decision:

(LGA 1972 Sch 12A Paragraph 2 – Information which is likely to reveal the identity of an individual)

 

(Report of Director of Finance and Transformation)

 

The report sought approval for the writing-off of debts considered to be irrecoverable.

 

Following consideration by the Finance, Innovation and Property Advisory Board, the Cabinet Member for Finance, Innovation and Property resolved that:

 

(1)   the 4 items shown in the schedule of amounts over £5,000, totalling £36,576.68 be written off for the reason stated within the schedule.

14.

Capital Plan Review 2021/22

Capital Plan Annex 1 List A – Appendix 1 (Restricted) – Agenda Item 7 refers.

15.

47 High Street, Tonbridge

This report sets out the proposed purchase of 47 High Street in Tonbridge and the reasons why an urgent decision was taken outside of the Council’s Budget and Policy Framework regarding the funding of the purchase.

 

Decision:

(LGA 1972 Sch 12A Paragraph 3 – Financial or business affairs of any particular person)

 

(Report of Director of Central Services and Deputy Chief Executive)

 

The report set out details of the proposed purchase of 47 High Street, Tonbridge.

 

Following consideration by the Finance, Innovation and Property Advisory Board, the Cabinet Member for Finance, Innovation and Property resolved that:

 

(1)   the purchase of the freehold interest of 47 High Street as set out in the report be approved; and

 

(2)   the funding arrangements for the proposed purchase via the Urgent Decision taken under the Council’s Budget and Policy Framework Procedure Rules be noted.

 

16.

Proposed Sale of Car Parking Spaces 2 and 3 at Pembury Grove, Tonbridge

This report sets out the proposed sale of two car parking spaces at Pembury Grove in Tonbridge.

Decision:

(LGA 1972 Sch 12A Paragraph 3 – Financial or business affairs of any particular person)

 

(Report of Director of Central Services and Deputy Chief Executive)

 

The report set out details of the proposed sale of two car parking spaces at Pembury Grove in Tonbridge.

 

Following consideration by the Finance, Innovation and Property Advisory Board, the Cabinet Member for Finance, Innovation and Property resolved that:

 

(1)   the sale of the two car parking spaces on the terms identified in the report be approved.

 

17.

Proposed Surrender of Existing Lease and Letting of Land at the rear of 38-52 Barden Park Road, Tonbridge

This report sets out the surrender of an existing lease and proposed letting of land at the rear of 38-52 Barden Park Road.

Decision:

(LGA 1972 Sch 12A Paragraph 3 – Financial or business affairs of any particular person)

 

(Report of Director of Central Services and Deputy Chief Executive)

 

The report set out details of the surrender of an existing lease and the proposed letting of land at the rear of 38-52 Barden Park Road, Tonbridge.

 

Following consideration by the Finance, Innovation and Property Advisory Board, the Cabinet Member for Finance, Innovation and Property resolved that:

 

(1)   the surrender of the existing lease be accepted; and

 

(2)   approval be given to a new lease of the land on the terms detailed in the report.

 

 

18.

Proposed Letting of Unit 29 Martin Square, Larkfield

This report sets out the proposed letting of Unit 29 Martin Square.

 

 

Decision:

(LGA 1972 Sch 12A Paragraph 3 – Financial or business affairs of any particular person)

 

(Report of Director of Central Services and Deputy Chief Executive)

 

The report set out details of the proposed letting of Unit 29 Martin Square, Larkfield.

 

Following consideration by the Finance, Innovation and Property Advisory Board, the Cabinet Member for Finance, Innovation and Property resolved that:

 

(1)   subject to investigating whether the lease can be ‘contracted out’ of the Landlord and Tenant Act 1954, approval be given to the letting of Unit 29, Martin Square on the terms set out in the report.

 

19.

Electric Vehicle Charging Points Lease Arrangements

This report sets out the proposed lease arrangements in respect of the contract to install electric vehicle charging points in a number of Council car parks.

Decision:

(LGA 1972 Sch 12A Paragraph 3 – Financial or business affairs of any particular person)

 

(Joint report of Director of Central Services and Deputy Chief Executive and Director of Street Scene, Leisure and Technical Services)

 

The report set out the proposed lease arrangements in respect of the contract to install electric vehicle charging points in a number of Council car parks.

 

Following consideration by the Finance, Innovation and Property Advisory Board, the Cabinet Member for Finance, Innovation and Property resolved that:

 

(1)   approval be given to grant leases to Connected Kerb in relation to the provision of Electric Vehicle Charging Points (ECVPs) on the terms detailed in the report.