Agenda, decisions and minutes

Venue: Civic Suite, Gibson Building, Kings Hill, West Malling

Contact: Committee Services  Email: committee.services@tmbc.gov.uk

Items
No. Item

PART 1 - PUBLIC

CH 16/18

Declarations of Interest pdf icon PDF 12 KB

Minutes:

There were no declarations of interest made in accordance with the Code of Conduct.  However, in the interests of transparency, Councillor Mrs S L Luck indicated that she owned a non-licensable House in Multiple Occupation (HMO) within the Borough and Councillor T Walker advised that he taught swimming, for one hour per week, at Larkfield Leisure Centre.

CH 16/19

Minutes pdf icon PDF 61 KB

To confirm as a correct record the Notes of the meeting of the Communities and Housing Advisory Board held on 25 July 2016

Minutes:

RESOLVED:  That the notes of the meeting of the Communities and Housing Advisory Board held on 25 July 2016 be approved as a correct record and signed by the Chairman.

Matters for recommendation to the Cabinet

CH 16/20

Leisure Facilities - Leisure Trust Update pdf icon PDF 71 KB

Additional documents:

Minutes:

Decision Notice D160083MEM

 

The report of the Director of Street Scene, Leisure and Technical Services reviewed the recent performance of the Tonbridge and Malling Leisure Trust and provided an update on the review of the existing Service Fee payable by the Council to the Trust until March 2018.  The Trust’s Chief Executive, Martin Guyton, presented a review of the last year and answered questions on a range of performance issues. 

 

RECOMMENDED: That the outcome of negotiations with the Trust on the revised Service Fee and Business Plan for 2018-2023 be considered at a future meeting of the Communities and Housing Advisory Board.

CH 16/21

Houses in Multiple Occupation (HMO) and Caravan Site Licensing pdf icon PDF 57 KB

Minutes:

The report of the Director of Planning, Housing and Environmental Health set out the proposed fees and charges in respect of the mandatory licensing scheme for Houses in Multiple Occupation (HMOs) and Caravan Sites for 2017/18.

 

RECOMMENDED:  That the existing charges for the licensing of Houses in Multiple Occupation and Caravan Sites, as detailed in the report, remain unchanged and be agreed with effect from 1 April 2017.

*Referred to Cabinet

CH 16/22

Review of Cemetery Charges 2017/18 pdf icon PDF 65 KB

Additional documents:

Minutes:

The joint report of the Director of Street Scene, Leisure and Technical Services and the Director of Finance and Transformation outlined the proposed charges for 2017/18 with regard to Tonbridge Cemetery.

 

RECOMMENDED:  That

 

(1)          the proposed charges for Tonbridge Cemetery, as detailed at Annex 2 to the report, be agreed and implemented with effect from 1 April 2017; and

 

(2)          a review of the future capacity of grave space at the Cemetery be progressed and reported back to a future meeting of the Communities and Housing Advisory Board.

*Referred to Cabinet

CH 16/23

Children's Holiday Activities Programme pdf icon PDF 69 KB

Additional documents:

Minutes:

Decision Notice D160084MEM

 

The report of the Director of Street Scene, Leisure and Technical Services reviewed the outcome of the revised Holiday Activities Programme following the recommendation from the Overview and Scrutiny Committee to Cabinet on 11 February 2016 that the Council withdraw from direct provision and work in partnership with external providers for the future delivery of these activities.   

 

RECOMMENDED:  That

 

(1)          the positive financial and service delivery outcomes of the revised holiday activities programme for 2016 be noted; and

 

(2)          the Leisure Pass subsidy rate for activities provided in 2017 be retained at current levels, with a revised budget of £11,000 being reflected in the 2017/18 draft revenue estimates.

 

 

CH 16/24

Safeguarding Training Update pdf icon PDF 62 KB

Additional documents:

Minutes:

Decision Notice D160085MEM

 

The report of the Chief Executive provided an update on Safeguarding Training and set out details of further enhanced training for appropriate staff.

 

RECOMMENDED:  That

 

(1)          the additional training for key staff (those identified as Designated Officers) to complete all sections of the Core Learning within the Kent Safeguarding Children’s Board (KSCB) “Safeguarding Training Tree” be endorsed; and

 

(2)          the additional training for key staff (those identified as Designated Officers) to complete further Adult Safeguarding Training be endorsed.

 

CH 16/25

Devolution of Public Health (Preventative Services) pdf icon PDF 96 KB

Additional documents:

Minutes:

Decision Notice D160086MEM

 

The report of the Director of Planning, Housing and Environmental Health set out proposed arrangements for an integrated approach towards public health (preventative services) across West Kent between Kent County Council and Tonbridge and Malling, Sevenoaks and Tunbridge Wells district councils.  Members expressed support for the work and approach to date, highlighting the importance of health and wellbeing and the need to provide clear assessment and targeted advice and programmes.  It was recognised that the proposed approach would align health work closely with district level services and provide better opportunity for closer working with GPs.

 

RECOMMENDED:  That

 

(1)          the approach, principles and district council’s role in the West Kent Public Health Preventative Services devolution model, as set out in the report, be endorsed;

 

(2)          a partnership agreement between Kent County Council, Tonbridge and Malling Borough Council, Tunbridge Wells Borough Council and Sevenoaks District Council be developed as a basis to work together to deliver the West Kent Public Health Preventative Services devolution model over the three years 2017/18 to 2019/20; and

 

(3)          the principle of the governance arrangements, as set out in the report, be endorsed and the approval of detailed matters (including a partnership agreement) be delegated to the Leader and the Cabinet Members for Finance, Innovation and Property and Community Services.  

CH 16/26

Document Imaging System for Housing Services pdf icon PDF 65 KB

Additional documents:

Minutes:

Decision Notice D160087MEM

 

The report of the Director of Planning, Housing and Environmental Health sought approval to expand the existing Revenue and Benefits Document Imaging Processing (DIP) Capital Plan scheme to include the Housing Service.

 

RECOMMENDED:  That the existing Revenue and Benefits DIP Capital Plan scheme be expanded to include the Housing Service and the expansion be funded by way of a virement from existing Capital Plan schemes, as set out at section 1.3 of the report. 

 

CH 16/27

Energy Efficiency Update pdf icon PDF 72 KB

Additional documents:

Minutes:

Decision Notice D160088MEM

 

The report of the Director of Planning, Housing and Environmental Health sought endorsement of the Kent-wide Fuel Poverty Strategy and provided an update on the Energy Deal collective switching scheme initiative.

 

RECOMMENDED:  That

 

(1)          the new Kent Wide Fuel Poverty Strategy be endorsed; and

 

(2)          the approach being taken to ensure that residents can continue to benefit from the Energy Deal Collective Switching Scheme initiative be endorsed.

 

Matters submitted for Information

CH 16/28

Tonbridge and Malling Local Children's Partnership Group pdf icon PDF 58 KB

Additional documents:

Minutes:

The report of the Chief Executive provided an update on the work of the local Children’s Partnership Group (LCPG).  The Minutes of the meeting of the Group, held on 30 September 2016, were set out at Annex 1 to the report.

CH 16/29

Community Safety Partnership Update pdf icon PDF 62 KB

Minutes:

The report of the Director of Central Services and Monitoring Officer provided an update on recent activity within the Community Safety Partnership.

CH 16/30

Empty Homes Update pdf icon PDF 70 KB

Minutes:

The report of the Director of Planning, Housing and Environmental Health provided an update on progress with Empty Homes work following the review by the Overview and Scrutiny Committee in January 2015. 

CH 16/31

Housing Services Update pdf icon PDF 88 KB

Additional documents:

Minutes:

The report of the Director of Planning, Housing and Environmental Health provided an update on key issues across the Housing Service and highlighted performance over the period April to September 2016.  He also drew particular attention to the growing difficulties in securing an ongoing supply of truly affordable homes and rising number of local households in temporary accommodation.

CH 16/32

Disabled Facilities Grants Update pdf icon PDF 73 KB

Minutes:

The report of the Director of Planning, Housing and Environmental Health provided an update on Disabled Facilities grants and highlighted a number of work streams being progressed to promote greater integration of housing, health and social care service delivery. 

Matters for consideration in Private

CH 16/33

Exclusion of Press and Public pdf icon PDF 28 KB

The Chairman to move that the press and public be excluded from the remainder of the meeting during consideration of any items the publication of which would disclose exempt information.

Minutes:

There were no items considered in private.