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Agenda, decisions and minutes

Venue: Civic Suite, Gibson Building, Kings Hill, West Malling

Contact: Committee Services  Email: committee.services@tmbc.gov.uk

Items
No. Item

PART 1 - PUBLIC

CH 18/1

Declarations of Interest pdf icon PDF 12 KB

Minutes:

There were no declarations of interest made in accordance with the Code of Conduct.  However, in the interest of transparency, Councillor N Heslop advised that he was a member of the Board of The Bridge Trust.

CH 18/2

Minutes pdf icon PDF 64 KB

To confirm as a correct record the Notes of the meeting of the Communities and Housing Advisory Board held on 13 November 2017

Minutes:

RESOLVED:  That the notes of the meeting of the Communities and Housing Advisory Board held on 13 November 2017 be approved as a correct record and signed by the Chairman.

CH 18/3

Presentation from Kent Police pdf icon PDF 44 KB

Acting Inspector Mark Ginsberg will be giving a brief presentation on the latest crime statistics and trends for the borough.

 

Minutes:

The Board was advised that, due to operational reasons, the representative of Kent Police had been unable to attend the meeting.  Members noted that a presentation would be made to the meeting of the Advisory Board to be held on 16 July 2018. 

CH 18/4

Presentation on the One You Service

Presentation by the Health Improvement Manager (Claire Mcafee) on the new One You Service

Minutes:

Members were advised that, due to the occurrence of a power failure during the afternoon, it had been agreed that the presentation on the One You Service would be made to the meeting of the Advisory Board to be held on 16 July 2018.

Matters for recommendation to the Cabinet

CH 18/5

Capital Plan Projects pdf icon PDF 74 KB

The report advises Members of progress with key projects contained in the Council’s Capital Plan. 

 

Additional documents:

Minutes:

Decision Notice D180034MEM

 

The report of the Director of Street Scene, Leisure and Technical Services provided an update on progress with a number of key projects contained in the Borough Council’s Capital Plan.  Particular reference was made to the increase of parking provision at Leybourne Lakes and Haysden Country Parks, the ventilation and boiler replacement at Larkfield Leisure Centre, the replacement of the sewage system at Haysden Country Park, path works at Tonbridge Cemetery, the refurbishment of the Tonbridge to Penshurst Cycle Route to the rear of Tonbridge Racecourse Sportsground and the installation of an active drainage system to improve the Rugby Pitch Drainage at Tonbridge Racecourse Sportsground. It was noted that a major part of the schemes would be funded through developer contributions, partnership arrangements and external sources.

 

RECOMMENDED:  That the updates on the current Capital Plan, as set out in Annex 1 to the report, be noted.

CH 18/6

Tonbridge and Malling Leisure Trust Update pdf icon PDF 65 KB

The report reviews the recent performance of the Tonbridge and Malling Leisure Trust and its proposed Annual Service Delivery Plan for 2018/19. 

 

Additional documents:

Minutes:

Decision Notice D180035MEM

 

The report of the Director of Street Scene, Leisure and Technical Services reviewed the recent performance of the Tonbridge and Malling Leisure Trust and set out details of its proposed Annual Service Delivery Plan for 2018/19.

 

RECOMMENDED:  That

 

(1)          the Tonbridge and Malling Leisure Trust Annual Service Delivery Plan – Cumulative Quarterly Monitoring Report for the period 1 October to 31 December 2017, as set out at Annex 1 to the report, be noted; and

 

(2)          the Tonbridge and Malling Leisure Trust draft Annual Service Delivery Plan for 2018/19, as shown at Annex 2 to the report, be approved.

CH 18/7

Tonbridge Cemetery Capacity Review pdf icon PDF 55 KB

The report informs Members of the outcome of a Capacity Review undertaken at Tonbridge Cemetery.

 

Minutes:

Decision Notice D180036MEM

 

The report of the Director of Street Scene, Leisure and Technical Services set out details of the findings of the extensive and comprehensive review of the capacity of Tonbridge Cemetery and future availability of grave spaces.  It was noted that, through the utilisation of existing grave spaces, capacity was greater than originally anticipated and that there would be adequate provision until 2087. 

 

RECOMMENDED:  That

 

(1)          the outcome of the Tonbridge Cemetery Capacity Review be noted;

 

(2)          the Council’s IT Service progress the development of software to assist in the future management of the Cemetery and to ensure the continuing updating of capacity information; and

 

(3)          liaison be undertaken with the Diocese of Rochester and Town and Parish Councils to progress the broader review of burial capacity within the Borough.

CH 18/8

Community Safety Partnership - Draft Partnership Plan 2018/19 pdf icon PDF 59 KB

The Community Safety Partnership (CSP) is required to publish an annual plan of its work. This gives details of the initiatives it has carried out during the previous year and details of the priorities for the forthcoming year.

 

Additional documents:

Minutes:

Decision Notice D180037MEM

 

The Community Safety Partnership Plan 2018/19 was presented for consideration.  The Plan provided details of the initiatives carried out during the previous year and set out the priorities for the forthcoming year.

 

RECOMMENDED:  That the Community Safety Partnership Plan 2018/19, set out at Annex 1 to the report, be supported and endorsed. 

 

 

 

 

Matters submitted for Information

CH 18/9

Housing Need and Development Update pdf icon PDF 99 KB

The report provides a summary update in various key areas across the Council’s housing service.

Additional documents:

Minutes:

The report of the Director of Planning, Housing and Environmental Health provided an update on changes in housing policy arising from the Homelessness Reduction Act 2018 and various initiatives being undertaken by the Housing Service. 

CH 18/10

Health and Wellbeing Report pdf icon PDF 75 KB

The report updates Members on the activity of the Private Sector Housing team in 2017/18 including Disabled Facilities Grants and Housing Assistance, the latest on the West Kent Hospital Discharge Scheme, the expansion of the Council’s One You Health team and changes to Houses in Multiple Occupation legislation.

Minutes:

The report of the Director of Planning, Housing and Environmental Health provided an update on activity within the private Sector Housing team and made particular reference to work undertaken through Disabled Facilities Grants, the Housing Assistance programme, the West Kent Hospital Discharge Scheme and changes to the licensing criteria for Houses in Multiple Occupation.

CH 18/11

Tonbridge Sports Association - Annual Report pdf icon PDF 52 KB

The report presents the 2016-18 Report of the Tonbridge Sports Association.

Additional documents:

Minutes:

The Director of Street Scene, Leisure and Technical Services presented the Tonbridge Sports Association’s Annual Report for 2016-18 which had been submitted by the Association’s Chairman, Mr Alan Nicholl.  Members commended the Association for its wide-ranging and excellent work within the Borough, with particular thanks for the activities provided by volunteers which ensured the development of and access to a varied range of sporting activities in Tonbridge. 

CH 18/12

Community Safety Partnership update pdf icon PDF 61 KB

The report will provide an update of some of the recent work of the Community Safety Partnership

Minutes:

The report of the Director of Central Services provided an update on the recent work of the Community Safety Partnership.

CH 18/13

Key Voluntary Sector Bodies - Annual Review of Core Grant Support pdf icon PDF 58 KB

The report provides a brief summary of progress achieved by each grant recipient against the objectives set out in the Service Level Agreements.

Additional documents:

Minutes:

The report of the Chief Executive provided an update on the Gore Grant Support to Key Voluntary Sector Bodies 2016/17 to 2018/19 and set out details of the requirements of the Service Level Agreements with Advice, Volunteering, Mediation and Older People’s Services.

Matters for consideration in Private

CH 18/14

Exclusion of Press and Public pdf icon PDF 28 KB

The Chairman to move that the press and public be excluded from the remainder of the meeting during consideration of any items the publication of which would disclose exempt information.

Minutes:

There were no items considered in private.