Agenda and decisions

Finance, Innovation and Property Advisory Board - Wednesday, 21st July, 2021 7.30 pm

Venue: Council Chamber, Gibson Drive, Kings Hill

Contact: Democratic Services  Email: committee.services@tmbc.gov.uk

Link: View Meeting

Items
No. Item

PART 1 - PUBLIC

3.

Declarations of interest pdf icon PDF 3 KB

Members in any doubt about such declarations are advised to contact Legal or Democratic Services in advance of the meeting

4.

Minutes pdf icon PDF 207 KB

To confirm as a correct record the Notes of the meeting of the Finance, Innovation and Property Advisory Board held on 19 May 2021

Matters for recommendation to the Cabinet

5.

Discretionary Rate Relief pdf icon PDF 215 KB

The report gives details of renewal applications for discretionary rate relief.  Details of new applications for discretionary rate relief are also brought forward for Members’ consideration.

 

Additional documents:

Decision:

(Report of Director of Finance and Transformation)

 

The report gave details of renewal applications for discretionary rate relief for the period 1 July 2021 to 31 March 2023.  Details of four applications for Rural Rate Relief were also set out.  The Council’s policies in respect of discretionary rate relief and rural rate relief were attached at Annexes 1 and 2 of the report.

 

Following consideration by the Finance, Innovation and Property Advisory Board, the Cabinet Member for Finance, Innovation and Property resolved that:

 

(1)         discretionary rate relief be awarded with effect from 1 July 2021 and time-limited to 31 March 2023 in respect of the re-applications for relief as set out at Annex 3 to the report;

 

(2)         discretionary rate relief be awarded with effect from 1 July 2021 and time-limited to 31 March 2023 in respect of the re-applications for rural rate relief as set out at Annex 4 to the report; and

 

(3)         the Malling District Scout Council, Scout Camp Site Comp Wood, Seven Mile Lane, Offham be awarded the maximum 20% ‘top up’ discretionary rate relief with effect from 1 July 2021 with no time limit.

 

6.

Financial Planning and Control pdf icon PDF 276 KB

The report brings together information on three key budget areas – salaries, major operational income streams and investment income.  The performance of the key budget areas, together with approved variations to the revenue budget and areas identified through revenue budget monitoring are then summarised to provide an indicative overall budget position for the year.  The report also updates Members on capital expenditure and variations that have been agreed in relation to the capital plan.

Additional documents:

Decision:

(Report of Director of Finance and Transformation)

 

The report brought together information on three key budget areas, namely salaries, major operational income streams and investment income.  The performance of the key budget areas, together with approved variations to the revenue budget and areas identified through revenue budget monitoring were summarised to provide an indicative overall budget position for the year.  The report also provided an update on capital expenditure and variations which had been agreed in relation to the capital plan.  

 

Following consideration by the Finance, Innovation and Property Advisory Board, the Cabinet Member for Finance, Innovation and Property resolved that:

 

(1)         it be noted that, as at the end of June 2021, the projected overall outturn position for the year 2021/22 was a net favourable variance of circa £30,750 when compared to the budget set in February 2021;

 

(2)         the position in respect of the updated projected funding gap reported to Cabinet on 6 July 2021 of £1,775,000 and the need to identify and implement opportunities to deliver as a minimum this year’s savings target of £100,000 be noted;

 

(3)         by 31st December 2021, or a date before, whichever is the earliest, concise information be supplied to all Members of the Council of the method(s) to achieve this year’s required £100,000 saving (1st Tranche), or to report otherwise; and

 

(4)         the Council write to the two local Members of Parliament regarding the escalating cost of temporary accommodation and the need for additional Government support.

 

7.

Customer Services pdf icon PDF 370 KB

This report asks Members to consider proposals for the future opening hours and operation of Customer Services

 

Matters submitted for Information

8.

Digital Strategy Update pdf icon PDF 122 KB

The report provides an update on progress with the delivery of the Digital Strategy

 

Additional documents:

9.

IT Infrastructure Update pdf icon PDF 133 KB

The report provides an update on progress with the upgrade of IT infrastructure

 

Additional documents:

10.

Revenues and Benefits Update Report pdf icon PDF 128 KB

The report details recent developments in respect of council tax, business rates, council tax reduction and housing benefits.

 

Additional documents:

11.

Business Grants Schemes pdf icon PDF 134 KB

This report details the Government schemes that have assisted businesses and charities affected by the COVID-19 lockdown.

Matters for consideration in Private

13.

Exclusion of Press and Public pdf icon PDF 4 KB

The Chairman to move that the press and public be excluded from the remainder of the meeting during consideration of any items the publication of which would disclose exempt information.

PART 2 - PRIVATE

Matters for Recommendation to the Cabinet

14.

Proposed Letting of Unit 29 Martin Square, Larkfield

This report sets out the proposed letting of Unit 29 Martin Square.

Decision:

(Report of Director of Central Services and Deputy Chief Executive)

 

(LGA 1972 Sch 12A Paragraph 3 – Financial or business affairs of any particular person)

 

The report provided details of the proposed lease for Unit 29, Martin Square, Aylesford.

 

Following consideration by the Finance, Innovation and Property Advisory Board, the Cabinet Member for Finance, Innovation and Property resolved that:

 

(1)         the letting of the unit on the terms set out in the report be approved.

 

Matters submitted for Information

15.

Debts for Write Off

The report provides details of debts that have been written off