Agenda item

The report seeks Cabinet approval of a number of recommendations considered at the meeting of the Street Scene & Environment Advisory Board on 4th September 2018, and also recommends approval of three separate recommendations onto a meeting of Extraordinary Council on 18th September 2018.

Decision Notice D180050CAB (Items 1 – 14)

The report of the Borough Council’s Management Team sought approval of a number of recommendations considered at the Street Scene and Environment Services Advisory Board of 4 September 2018 related to the Waste Services contract and tendering exercise.

In addition, the report proposed approval and/or endorsement of three separate recommendations to be referred to the Extraordinary Council meeting on 18 September 2018.

The positive and detailed discussion at the Street Scene and Environment Services Advisory Board immediately prior to the meeting of Cabinet was noted.  The potential to improve recycling rates within the Borough as a result of an enhanced service was also noted.

RESOLVED: That the recommendations of the Street Scene and Environment Services Advisory Board held on 4 September 2018 be approved as follows:

(1)             the procurement process undertaken by Officers be endorsed;

(2)             the South West Kent Waste Partnership – Waste Services Contract 2019 be awarded to the successful contractor as detailed in the report;

(3)             the future provision of bring sites includes the ten locations outlined in the report (at paragraph 1.6.1(ii)) with a review of bring sites to be reported to a future meeting of the Street Scene and Environment Services Advisory Board;

(4)             the existing service arrangements for the Saturday Bulky Household Waste and WEEE collections be retained (excluding garden waste) with a review of the arrangements to be reported to a future meeting of the Street Scene and Environment Services Advisory Board;

(5)             the high speed roads within the Borough continue to be cleansed 12 times a year with a review after 12 months of operation;

(6)             the proposed draft Inter Authority Agreement be approved and authority delegated to the Directors of Street Scene, Leisure and Technical Services and Finance and Transformation to make any final amendments, in liaison with the Cabinet Members for Street Scene and Environment Services and Finance, Innovation and Property;

(7)             regular updates on the arrangements for the new contract be reported to the Street Scene and Environment Services Advisory Board;

(8)             the details and style of joint branding to be used by the successful contractor be considered in liaison with the established Member Group and Tunbridge Wells Borough Council;

(9)             delegated authority be given to the Director of Street Scene, Leisure and Technical Services, in liaison with the Cabinet Member for Street Scene and Environment Services, to approve the final form of the Joint Working Agreement to be entered into;

(10)          the role of Partnership Manager be undertaken in the first year of the new contract by Tonbridge and Malling Borough Council;

(11)          the current Capital Plan provision for the replacement of existing containers and purchase of containers for new households be reviewed and adjusted as part of the Capital Plan review;

(12)          the procurement of the new containers for the Waste Services Contract be progressed through an appropriate Purchasing Framework;

(13)          the Strategic Communications Overview and approach to the development of a detailed Operational Marketing Plan be approved; and

(14)          the actions to address the impacts identified in the Equality Assessment be noted

RECOMMENDED:  That the following be referred to Council                                      

(1)             The new opt-in garden waste charge at the standard rate of £40 per year, as outlined in the report to the Street Scene and Environment Services Advisory Board at paragraph 1.4.3, be agreed and further detail on a reduced introductory charge be considered in accordance with proposals set out at 1.4.3 at a future meeting of the Advisory Board;

(2)             The provision of new containers for the Waste Services Contract be added to the Capital Plan, funded from the earmarked reserve; and

(3)             A marketing/communication budget be established to publicise and promote the new enhanced service in the sum of £100,000 funded from the Invest to Save reserve.

*Referred to Council