Agenda, decisions and minutes

Members are reminded of their obligation under the Council’s Code of Conduct to disclose any Disclosable Pecuniary Interests and Other Significant Interests in any matter(s) to be considered or being considered at the meeting. These are explained in the Code of Conduct on the Council’s website at Code of conduct for members – Tonbridge and Malling Borough Council (tmbc.gov.uk).

Members in any doubt about such declarations are advised to contact Legal or Democratic Services in advance of the meeting.

There were no declarations of interest made in accordance with the Code of Conduct.

As part of the Government’s timetable for Local Government Reorganisation, this report seeks approval by Cabinet for the initial submission by Tonbridge and Malling Borough Council to meet the Government’s 21 March 2025 deadline.

Due to the timescales and print deadline, the Draft evidence base and illustrative geographies to be included in interim submission to MHCLG (Annex 2b) is to follow and will be circulated in advance of the meeting of Cabinet.

(Decision Notice: D250027CAB)

The report of the Chief Executive sought approval of the Cabinet for the initial submission by the Borough Council in respect of a proposal for new Unitary Councils across Kent and Medway, as part of the Government’s Local Government Reorganisation Programme.

As set out in a letter from the Minister of State for Local Government and English Devolution, attached at Annex 1, interim proposals for new Unitary Councils across Kent and Medway were invited to be submitted by 21 March 2025 with full proposals to follow by 28 November 2025.

A draft county-wide response had since been prepared with the input of all Council Leaders, which made it clear that there was consensus amongst Kent Council Leaders that there should be either three or four Unitary Councils within the geographic area currently covered by Kent County Council and Medway Unitary Council and the 12 Borough and District Councils contained therein.  It was noted that the interim submission attached at Annex 2a to the report had received agreement of all the Councils across Kent and Medway with Annex 2b having been agreed by many of those Councils too.

Members noted that following the interim submission, work would commence on a more detailed and systematic evaluation of potential unitary geographies ahead of the submission deadline for full proposals by 28 November 2025, with support to be procured via external partners to ensure that the evaluation of options was robust and the submission was independently evaluated.

Cabinet had due regard to the financial and value for money considerations, risk assessment and legal implications and noted that a budget needed to be agreed to commence the preliminary financial and technical work in order to prepare the evidence base.  Other risks associated with financial resilience of the new Unitary Councils, challenge faced by the Government in delivering the programme within the ambitious timetable, uncertainty presented to staff, partners and contractors by these changes, and potential consequences for recruitment and retention during the transition were also noted by Members.

Finally, Members expressed their appreciation to the Chief Executive and the Deputy Chief Executive for the great efforts they made in progressing the Interim Plan in collaboration with colleagues across the Councils in Kent and Medway and in keeping all Members informed and engaged throughout the process.  Efforts would continue to be focused on reaching a new structure aiming to secure delivery of high-quality services at the best value for money for residents across the borough.

Cllr Matt Boughton proposed, Cllr Martin Coffin seconded and the Cabinet

RESOLVED:  That

(1)          the invitation from the Minister of State for Local Government and English Devolution to work with other councils in Kent to submit initial proposals for local government reorganisation by 21 March 2025 and final proposals by 28 November 2025, as set out in Annex 1, be noted;

(2)          the draft interim submission prepared in response to the Government’s invitation, as set out in Annex 2a and Annex 2b, be agreed;

(3)          any final  ...  view the full minutes text for item CB 25/41

The Chairman to move that the press and public be excluded from the remainder of the meeting during consideration of any items the publication of which would disclose exempt information.

There were no items considered in private.