Agenda, decisions and minutes

There were no declarations of interest made in accordance with the Code of Conduct.

To confirm as a correct record the Notes of the meeting of the Street Scene and Environment Services Advisory Board held on 4 September 2018

RESOLVED:  That the notes of the meeting of the Street Scene and Environment Services Advisory Board held on 4 September 2018 be approved as a correct record and signed by the Chairman.

The report provides an update on the implementation of the new Waste Services Contract.  It seeks approval of detailed proposals relating to the new opt-in garden waste charge and the mobilisation of the new improved services.

Decision Notice D180066MEM

The report of the Director of Street Scene, Leisure and Technical Services provided an update on the implementation of the new Waste Services Contract and sought approval of detailed proposals relating to the new opt-in garden waste charge and the mobilisation of the new improved services.  Details of the proposed Terms and Conditions for the Chargeable Garden Waste Collection Service were set out at Annex 1 to the report. 

RECOMMENDED:  That

(1)          the actions taken by the Directors of Street Scene, Leisure and Technical Services and Finance and Transformation in liaison with the Cabinet Members for Street Scene and Environment Services and Finance, Innovation and Property to approve the final Inter Authority Agreement be noted;

(2)          the detailed terms and conditions and early bird discount proposed for the garden waste charges, as outlined in the report, be approved;

(3)          a discounted subscription rate of £25 per annum for each additional garden waste bin be approved;

(4)          the mobilisation arrangements for the new service arrangements, as outlined in the report, be agreed;

(5)          an Operational Marketing Plan be reported to the next meeting of the Street Scene and Environment Services Advisory Board following initial consideration by the Waste Contract Member Group;

(6)          a Data Protection Impact Screening Assessment be undertaken within any resultant actions implemented; and

(7)          a lease of the Vale Rise Depot be granted as per the terms outlined at paragraph 1.7.3 of the report. 

The report recommends the removal of a row of conifer trees on Council owned land between Cherry Orchard and the houses in Brampton Field, Ditton.

The report of the Director of Street Scene, Leisure and Technical Services set out details of an investigation undertaken following receipt of a letter from a resident raising concern about the condition and excessive height of a row of conifer trees on Council owned land between Cherry Orchard and houses in Brampton Field, Ditton.

The resident had requested that the trees be trimmed and topped and had sought guidance from the Government website in relation to the High Hedges Legislation.  Members were advised that a petition had been received from residents of Cherry Orchard requesting that the trees not be removed. 

The Advisory Board noted that advice had been sought from an external specialist tree contractor on the current condition and future management options for the trees who had advised that due to health and safety concerns, the trees should be felled, the stumps ground out and some replacement trees be planted on the public open space of a more suitable species and in a more appropriate location.  The report set out details of the process for funding the removal of the trees as a matter of urgency. 

RECOMMENDED:  That

(1)     the existing row of conifers on Council owned land between Cherry Orchard and Brampton Field be removed as soon as is practicable;

(2)     suitable replacement trees be planted on the Council’s open space, in liaison with the local Members; and

(3)     urgency proceedings be invoked to secure the required budget to progress the works, in accordance with Financial Rules 15.1 and 15.2, with reports from the Chief Executive submitted to future meetings of the Executive and the Overview and Scrutiny Committee.

*Referred to Cabinet

The report sets out the proposed fees and charges in respect of household bulky refuse and fridge/freezer collections, “missed” refuse collections, stray dog redemption fees, pest control, food certificates, contaminated land monitoring, private water supplies and the Council’s car parks from 1 April 2019.

The joint report of the Director of Street Scene, Leisure and Technical Services, the Director of Central Services and the Director of Finance and Transformation set out proposed fees and charges for the provision of services in respect of household bulky refuse and fridge/freezer collections, “missed” refuse collections, stray dog redemption fees, pest control, food certificates, contaminated land monitoring, private water supplies and the Council’s car parks from April 2019. 

In bringing forward the proposals for 2019/20, it was noted that consideration had been given to a range of factors including the Council’s overall financial position, market position, trading patterns, the current rate of inflation and customer feedback. 

RECOMMENDED:  That

(1)  the scale of charges for household bulky refuse and fridge/freezer collection, “missed” refuse collection, stray dog redemption fees, pest control, food certificates, contaminated land monitoring and private water supplies be approved;

(2)  no changes be made to the Council’s existing car parking charges;

(3)  the new charges be implemented from 1 April 2019; and

(4)  the option for new waste and recycling bins/containers for new housing developments to be funded by developers be investigated further and a report submitted to a future meeting of the Street Scene and Environment Services  Advisory Board.

*Referred to Cabinet

The report brings forward a Post Implementation Review for Phases 6 and 7 of the Car Park Enhancement Programme.

The report of the Director of Street Scene, Leisure and Technical Services brought forward a post Implementation Review for Phases 6 and 7 of the Car Park Enhancement Programme.

The Chairman to move that the press and public be excluded from the remainder of the meeting during consideration of any items the publication of which would disclose exempt information.

There were no items considered in private.