Decisions

Use the search options below to find information regarding recent decisions that have been taken by the council’s decision making bodies.


Decisions published

14/03/2023 - Revenues Local Scheme Decisions ref: 1399    Recommendations Approved

Decision Maker: Cabinet Member for Finance, Innovation and Property

Made at meeting: 14/03/2023 - Finance, Regeneration and Property Scrutiny Select Committee

Decision published: 16/03/2023

Effective from: 24/03/2023

Decision:

(Report of Director of Finance and Transformation)

 

The report gave details of two new discretionary rate relief schemes and a new council tax support fund policy for 2023/24.

 

It was noted that in respect of the two discretionary rate relief schemes, the Government expected billing authorities to apply and grant relief to qualifying ratepayers from the start of the 2023/24 billing year, and with regard to the council tax support fund policy, the Government expected billing authorities to apply the reductions to the 2023/24 council tax bills.  Therefore, both the aforementioned schemes and the policy had been applied in accordance with the Government’s expectations.

 

Following consideration by the Finance, Regeneration and Property Scrutiny Select Committee, the Cabinet Member for Finance, Innovation and Property resolved that:

 

(1)        a scheme for the 2023/24 Retail, Hospitality and Leisure Business Rates Relief, as set out in Annex 1, be retrospectively adopted;

 

(2)        a scheme for the 2023 Supporting Small Business Relief, as set out in Annex 2, be retrospectively adopted;

 

(3)        a policy for the 2023/24 Council Tax Support Fund, as set out in Annex 3, be retrospectively adopted;

 

(4)        delegated authority be granted to the Revenues Manager to award, revise or revoke business rates reliefs in accordance with the adopted schemes subject to any disputed entitlement to relief being referred to the Director of Finance & Transformation; and

 

(5)        delegated authority be granted to the Director of Finance & Transformation to make technical amendments to the Council Tax Support Fund as per para 10.1 of the policy set out in Annex 3.


08/03/2023 - Tonbridge & Malling Leisure Trust - Pension fund Liabilities in respect of transferred employees under Management Agreement ref: 1418    Recommendations Approved

Decision Maker: Cabinet Member for Finance, Innovation and Property

Decision published: 15/03/2023

Effective from: 23/03/2023

Lead officer: Sharon Shelton BSc (Hons) CPFA


07/03/2023 - Biodiversity Net Gain - DEFRA Funding ref: 1416    Recommendations Approved

Decision Maker: Cabinet Member for Strategic Planning and Infrastructure

Decision published: 14/03/2023

Effective from: 22/03/2023


13/03/2023 - Development Management Agency Costs ref: 1415    Recommendations Approved

Decision Maker: The Leader

Decision published: 14/03/2023

Effective from: 13/03/2023


08/03/2023 - Energy Bills Support Scheme Alternative Funding ref: 1417    Recommendations Approved

Decision Maker: The Leader

Decision published: 14/03/2023

Effective from: 22/03/2023


07/03/2023 - Tonbridge Boys' Brigade and Girls' Association Church Parade Sunday 19 March 2023 11am and 11.30am ref: 1404    Recommendations Approved

Decision Maker: Technical Design Officer

Decision published: 13/03/2023

Effective from: 07/03/2023


07/03/2023 - Corporate Strategy - Community Consultation ref: 1398    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 07/03/2023 - Cabinet

Decision published: 09/03/2023

Effective from: 17/03/2023

Decision:

The report of the Chief Executive provided an update on the Corporate Strategy Community Consultation which was undertaken during January – February 2023 and sought approval to make final amendments to the Corporate Strategy ahead of it being finalised.

 

There had been a good response to the public consultation exercise and the report provided an overview of the responses and key messages received.  There were a number of points or proposed amendments raised and it was recommended that the Strategy be amended to reflect these as detailed in Table 3 of the report. As a result of some of the comments received it was recommended that the period covered by the Corporate Strategy be extended to 2023-2027 as detailed in 1.3.6 of the report.

 

Finally, potential changes in respect of Key Performance Indicators were identified and these were set out in Appendix 2.

 

RESOLVED:  That

 

(1)             the report be noted;

 

(2)             the Corporate Strategy, as set out in Appendix 1, together with the amendments set out in Table 3 of the report be endorsed;

 

(3)             it be commended to the Overview and Scrutiny Committee, that the period covered by the Strategy be extended to 2023-2027, as referenced in 1.3.6, and that a review of the Strategy be undertaken after 2 years;

 

(4)             the proposed new Key Performance Indicators, as set out in Appendix 2, be endorsed;

 

(5)             the Overview and Scrutiny Committee be invited to consider views on the Corporate Strategy 2023/24 Action Plan, as set out in Appendix 3; and

 

(6)             delegated authority be granted to the Chief Executive in liaison with the leader of the Council to approve any necessary further minor changes to the Corporate Strategy that might be required solely for reasons of clarity of presentation.


07/03/2023 - Green Business Grant Scheme ref: 1397    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 07/03/2023 - Cabinet

Decision published: 09/03/2023

Effective from: 17/03/2023

Decision:

Following Government approval of the Tonbridge and Malling UK Shared Prosperity Fund (UKSPF) Investment Plan, which set out a series of projects to help create a better borough for residents and businesses, details for a further round of the Green Business Grant Scheme 2023/24 were set out in the report.

 

It was reported that £66,000 of UKSPF funding had been allocated towards this Scheme in the Tonbridge and Malling Investment Plan. There was no requirement for the Borough Council to provide any match funding for this particular programme, although it was envisaged that around £25,000 of Business Rates Retention Pilot Reserve Funding would be used to contribute towards the Scheme in 2023/24.

 

RESOLVED:  That

 

(1)             the report be noted;

 

(2)             the UKSPF Green Business Grant Scheme, as set out in Appendix 1, be endorsed;

 

(3)             the Capital Plan and Revenue Budget be updated accordingly; and

 

(4)             delegated authority be granted to the Chief Executive in liaison with the Leader of the Borough Council to approve any necessary minor changes to the Scheme that might be required for the purposes of clarity.

 

 

 


07/03/2023 - Future Gas and Electricity Supply Contracts ref: 1396    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 07/03/2023 - Cabinet

Decision published: 09/03/2023

Effective from: 17/03/2023

Decision:

Careful consideration was given to a new four year flexible procurement arrangement with LASER for the supply of gas and electricity for the period October 2024 – September 2028.     Following a tendering exercise, LASER had advised that the highest evaluated tender scores were obtained by Total Gas and Npower and these had retained the gas and electricity frameworks respectively.

 

Under Contract Procedure Rule 8.1, as set out in the Constitution,  approval was required in advance of utilising a framework where the value exceeded the relevant EU threshold.

 

In addition, under the current framework the Borough Council had signed up to Renewable Energy Guarantee of Origin (REGO) backed electricity supplies.  This meant that electricity had been generated by a renewable source.  As part of the new framework there would be a greater number of routes to assist the Borough Council in achieving its net zero ambitions as supported by the Climate Change Strategy. This included purchasing energy direct from renewable generators.

 

Finally it was noted that the recommendations set out at 1.9 of the report were based on financial savings made under the current and previous flexible procurement contracts in place since 1 October 2008 and the energy procurement expertise available from LASER.  Procurement of energy through this public body buying consortium using the Purchase within Period (PWP) framework had proved to be financially advantageous to the Borough Council.

 

RESOLVED:  That

 

(1)             a further four year agreement with Npower, Total Gas and LASER (KCC) for the supply of electricity and gas (purchased under PWP) for the Borough Council’s high and low volume sites for the period 2024-2028 be approved;

 

(2)             the utilisation of the LASER framework under Contract Procedure Rule 8.1 be approved; and

 

(3)             the continued use of the REGO backed electricity tariff be approved and that alternative ‘green’ options be considered.

Lead officer: Head of Adminstrative and Property Services


08/03/2023 - Business Rates Retention Pilot Update - Apprenticeships ref: 1401    Recommendations Approved

Decision Maker: Cabinet Member for Economic Regeneration

Decision published: 09/03/2023

Effective from: 17/03/2023

Lead officer: Jeremy Whittaker


15/02/2023 - Household Support Fund 3 ref: 1400    Recommendations Approved

Decision Maker: Director of Finance and Transformation

Decision published: 06/03/2023

Effective from: 15/02/2023