Items
| No. |
Item |
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PART 1 - PUBLIC
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C 18/28 |
Election of Mayor  PDF 14 KB
To elect the Mayor for the ensuing year.
Minutes:
It was proposed by Councillor N Heslop,
seconded by Councillor Miss G Thomas and
RESOLVED: That Councillor Mrs P A Bates be elected Mayor for
the ensuing municipal year.
The Mayor, having made and subscribed the
statutory declaration of acceptance of office, was invested with
the Badge and Chain of Office, assumed the Chair and thanked
Members for her election.
|
C 18/29 |
Vote of Thanks to Retiring Mayor PDF 16 KB
To propose a vote of thanks to the outgoing
Mayor.
Minutes:
It was proposed by Councillor D Davis,
seconded by Councillor N Heslop and
RESOLVED: That the Council’s sincere appreciation be
recorded of the excellent manner in which the retiring Mayor,
Councillor R W Dalton, had performed his duties both in the Council
Chamber and throughout the Borough during the preceding year.
|
C 18/30 |
Election of Deputy Mayor PDF 14 KB
To elect the Deputy Mayor for the ensuing
year.
Minutes:
It was proposed by Councillor H Rogers,
seconded by Councillor N Heslop and
RESOLVED: That Councillor Mrs J A Anderson be appointed
Deputy Mayor for the ensuing municipal year.
The Deputy Mayor made and subscribed the
statutory declaration of acceptance of office and thanked Members
for her appointment.
|
C 18/31 |
Minutes PDF 73 KB
To confirm as a correct record the Minutes of
the meeting of Council held on 10 April 2018
Minutes:
RESOLVED: That the Minutes of the proceedings of the
meeting of the Council held on 10 April 2018 be approved as a
correct record and signed by the Mayor.
|
C 18/32 |
Mayor's Announcements PDF 13 KB
Minutes:
The Mayor reported that she had appointed the
Reverend Neil Durling as her Chaplain
and the Civic Service would be held at Tonbridge Baptist Church on
Sunday 15 July. Her nominated charity
was Tree of Hope which helped the families of
children and young people with a disability or illness to raise the
funds needed to pay for specialist care.
The Mayor indicated that her
first two engagements were opening new offices at Tonbridge and
Kings Hill. Her Garden Party would be
held at Hadlow College on 19 July and
details would be advised in due course of further fundraising
events.
|
C 18/33 |
Political Balance Arrangements PDF 66 KB
To determine the political balance
arrangements for the Council’s committees, sub-committees,
advisory boards and panels.
Minutes:
The report of the Director of Central Services
and Monitoring Officer set out details of political balance
arrangements required to be applied to the Council’s
committees, sub-committees, advisory boards and panels.
RESOLVED: That the composition of all committees,
sub-committees, advisory boards and panels be approved in
accordance with the table set out at paragraph 1.1.4 of the report
and the Monitoring Officer make any consequential amendments to the
Council’s Constitution in respect of political balance.
|
C 18/34 |
Appointment of Cabinet PDF 33 KB
To note the Leader’s appointments to
the Cabinet and the portfolios they will hold. (Details will be
circulated at the meeting).
Minutes:
The Leader
presented details of the composition of the Cabinet.
RESOLVED: That it be noted that
the Cabinet will comprise five Members (in addition to the Leader)
with the responsibilities indicated:
Councillor M
Coffin - Finance, Innovation and Property and Deputy Executive
Leader
Councillor Mrs M
Heslop – Community Services
Councillor D
Lettington – Street Scene and
Environment Services
Councillor P
Montague - Housing
Councillor H
Rogers – Strategic Planning and Infrastructure
The Economic
Regeneration portfolio to be held by the Leader
|
C 18/35 |
Appointment of Committees PDF 45 KB
To consider the establishment and
composition of the Committees of the Council and their
Sub-Committees for the ensuing year.
(Details of nominations will be circulated at the
meeting).
Minutes:
RESOLVED: That appointments to the Committees of the
Council for the ensuing municipal year be made as follows:
Overview and Scrutiny Committee
(18
members)
|
Councillor Mrs J
Anderson
Councillor M Base
Councillor P Bolt
Councillor J Botten
Councillor R Dalton
Councillor S Jessel
Councillor D Keers
Councillor Mrs F
Kemp
Councillor Mrs S
Luck
|
Councillor Mrs A
Oakley
Councillor M Rhodes
Councillor Miss S Shrubsole
Councillor Ms S
Spence
Councillor A
Sullivan
Councillor M Taylor
Councillor Miss G
Thomas
Councillor F Tombolis
Councillor T Walker
|
Licensing and Appeals Committee
(15
members)
|
Councillor Mrs J
Anderson
Councillor O Baldock
Councillor Mrs S
Barker
Councillor M Base
Councillor Mrs P
Bates
Councillor Mrs B
Brown
Councillor M Coffin
Councillor B Elks
|
Councillor D Keers
Councillor Mrs F
Kemp
Councillor S King
Councillor H Rogers
Councillor R Roud
Councillor M Taylor
Councillor F Tombolis
|
General Purposes Committee
(14
members)
|
Councillor O Baldock
Councillor M Balfour
Councillor Mrs S
Bell
Councillor P Bolt
Councillor M Coffin
Councillor Mrs M
Heslop
Councillor N Heslop
|
Councillor B Luker
Councillor D Markham
Councillor L
O’Toole
Councillor S Perry
Councillor R Roud
Councillor C Smith
Councillor M Taylor
|
Audit
Committee
(9
members)
|
Councillor O Baldock
Councillor R Betts
Councillor T Bishop
Councillor V Branson
Councillor T
Edmondston-Low
|
Councillor B Elks
Councillor S Jessel
Councillor Mrs F
Kemp
Councillor T Walker
|
Joint
Standards Committee
(13
members + 6 parish members)
|
Councillor Mrs P
Bates
Councillor Mrs S
Bell
Councillor R Betts
Councillor Mrs B
Brown
Councillor D Cure
Councillor D Davis
Councillor Mrs T
Dean
Councillor T
Edmondston-Low
Councillor D Lettington
Councillor Miss J
Sergison
Councillor Miss S Shrubsole
Councillor C Smith
Councillor Miss G
Thomas
|
(Parish members to be appointed
from a pool of nominated representatives)
|
A Hearing Panel will be
appointed from members of the Joint Standards Committee as
necessary.
Area
1 Planning Committee
|
Councillor Mrs J
Anderson
Councillor O Baldock
Councillor Mrs P
Bates
Councillor P Bolt
Councillor J Botten
Councillor V Branson
Councillor D Cure
Councillor M Davis
Councillor T
Edmondston-Low
Councillor B Elks
|
Councillor Mrs M
Heslop
Councillor N Heslop
Councillor R
Lancaster
Councillor M Rhodes
Councillor H Rogers
Councillor Miss J
Sergison
Councillor C Smith
Councillor Ms S
Spence
Councillor Miss G
Thomas
Councillor F Tombolis
|
(For the Wards of Cage Green;
Castle; that part of the Hadlow and
East Peckham Ward within the parish of Hadlow; Higham; Hildenborough; Judd; Medway; Trench; and
Vauxhall)
Area
2 Planning Committee
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Councillor Mrs J
Anderson
Councillor M Balfour
Councillor Mrs S
Barker
Councillor R Betts
Councillor M Coffin
Councillor S Jessel
Councillor Mrs F
Kemp
Councillor Mrs S
Luck
|
Councillor B Luker
Councillor P
Montague
Councillor L
O’Toole
Councillor S Perry
Councillor H Rogers
Councillor Miss J
Sergison
Councillor T Shaw
Councillor Miss S Shrubsole
Councillor M Taylor
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(For the Wards of Borough Green
and Long Mill; Downs and Mereworth;
that part of the Hadlow and East
Peckham Ward outside the parish of Hadlow; Kings Hill; Wateringbury; West Malling and Leybourne;
and Wrotham, Ightham and Stansted)
...
view the full minutes text for item C 18/35
|
C 18/36 |
Appointment of Chairmen and Vice-Chairmen PDF 40 KB
To appoint the Chairmen and Vice-Chairmen
of each Committee. (Details of
nominations will be circulated at the meeting).
Minutes:
RESOLVED: That appointment of the Chairman and
Vice-Chairman of each
Committee, Board, Panel and Group for the
ensuing municipal year be made as follows:
|
COMMITTEE
|
CHAIRMAN
|
VICE-CHAIRMAN
|
|
Overview and Scrutiny
Committee
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Councillor A
Sullivan
|
Councillor Mrs A
Oakley
Councillor F Tombolis
|
|
Licensing and Appeals
Committee
|
Councillor Mrs J
Anderson
|
Councillor D Keers
|
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General Purposes
Committee
|
Councillor O Baldock
|
Councillor L
O’Toole
|
|
Audit Committee
|
Councillor V Branson
|
Councillor R Betts
|
|
Joint Standards
Committee
|
Councillor Miss J
Sergison
|
Councillor D Cure
Councillor D Davis
|
|
Area 1 Planning
Committee
|
Councillor R
Lancaster
|
Councillor V Branson
|
|
Area 2 Planning
Committee
|
Councillor Mrs F
Kemp
|
Councillor B Luker
|
|
Area 3 Planning
Committee
|
Councillor M Parry
Waller
|
Councillor M Base
|
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Parish Partnership
Panel
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Councillor N Heslop
|
Councillor M Coffin
|
|
Tonbridge Forum
|
Councillor N Heslop
|
Councillor C Smith
|
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Communities and Housing
Advisory Board
|
Councillor M Rhodes
|
Councillor Miss G
Thomas
|
|
Economic Regeneration Advisory
Board
|
Councillor B Luker
|
Councillor R Betts
|
|
Finance, Innovation and
Property Advisory Board
|
Councillor M Base
|
Councillor R
Lancaster
|
|
Planning and Transportation
Advisory Board
|
Councillor D Davis
|
Councillor J Botten
|
|
Street Scene and Environment
Services Advisory Board
|
Councillor M Davis
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Councillor O Baldock
|
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Electoral Review Working
Group
|
Councillor N Heslop
|
Councillor D Lettington
|
|
Housing Associations Liaison
Panel
|
Councillor P
Montague
|
|
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Joint Employee Consultative
Committee
|
Councillor M Coffin
|
Councillor B Luker
|
|
Joint Transportation
Board
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Chairmanship with
KCC
|
Councillor H Rogers
|
|
C 18/37 |
Appointment of Advisory Panels and Boards and Other Member Groups PDF 55 KB
To appoint Advisory Panels and Boards and
Other Member Groups for the ensuing year. (Details of nominations will be circulated at the
meeting).
Minutes:
RESOLVED: That appointments to the Advisory Panels,
Boards and other Member Groups of the Council for the ensuing
municipal year be made as follows:
|
PANEL/BOARD
|
|
MEMBERS
|
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Parish Partnership
Panel
|
|
Councillor Mrs J
Anderson
Councillor Mrs S
Barker
Councillor R Betts
Councillor T Cannon
Councillor M Coffin
*
Councillor R Dalton
Councillor N Heslop
**
Councillor D Lettington
Councillor B Luker
Councillor D Markham
Councillor R Roud
Councillor T Shaw
Councillor B Walker
|
|
Tonbridge Forum
|
|
Councillor Mrs J
Anderson
Councillor O Baldock
Councillor Mrs P
Bates
Councillor P Bolt
Councillor V Branson
Councillor D Cure
Councillor Mrs M
Heslop
Councillor N Heslop
**
Councillor R
Lancaster
Councillor M Rhodes
Councillor C Smith*
Councillor Miss G
Thomas
Councillor F Tombolis
|
|
Communities and Housing
Advisory Board
|
|
Councillor Mrs J
Anderson
Councillor Mrs S
Barker
Councillor Mrs S
Bell
Councillor V Branson
Councillor Mrs B
Brown
Councillor D Cure
Councillor R Dalton
Councillor S Hammond
Councillor D Keeley
Councillor Mrs S
Luck
Councillor Mrs A
Oakley
Councillor L
O’Toole
Councillor M
Parry-Waller
Councillor M
Rhodes**
Councillor T Shaw
Councillor Miss G
Thomas*
|
|
Economic Regeneration Advisory
Board
|
|
Councillor R Betts*
Councillor T Bishop
Councillor J Botten
Councillor T Cannon
Councillor R Dalton
Councillor S Hammond
Councillor R
Lancaster
Councillor Mrs S
Luck
Councillor B Luker**
Councillor L
O’Toole
Councillor Miss J
Sergison
Councillor Miss S Shrubsole
Councillor C Smith
Councillor F Tombolis
Councillor B Walker
Councillor T Walker
|
|
Finance, Innovation and
Property Advisory Board
|
|
Councillor M Base**
Councillor Mrs S
Bell
Councillor R Betts
Councillor T Bishop
Councillor J Botten
Councillor V Branson
Councillor Mrs B
Brown
Councillor T Cannon
Councillor D Cure
Councillor M Davis
Councillor S Jessel
Councillor S King
Councillor R
Lancaster*
Councillor Miss J
Sergison
Councillor A
Sullivan
Councillor F Tombolis
|
|
Planning and Transportation
Advisory Board
|
|
Councillor M Balfour
Councillor Mrs S
Barker
Councillor P Bolt
Councillor J Botten*
Councillor V Branson
Councillor D Davis**
Councillor M Davis
Councillor T
Edmondston-Low
Councillor D Keers
Councillor Mrs F
Kemp
Councillor R
Lancaster
Councillor M
Parry-Waller
Councillor S Perry
Councillor R Roud
Councillor A
Sullivan
Councillor M Taylor
|
|
Street Scene and Environment
Services Advisory Board
|
|
Councillor Mrs J Anderson
Councillor O
Baldock*
Councillor M Balfour
Councillor M Davis
**
Councillor S Hammond
Councillor D Keeley
Councillor D Keers
Councillor D Markham
Councillor Mrs A
Oakley
Councillor L
O’Toole
Councillor S Perry
Councillor M Rhodes
Councillor T Shaw
Councillor Ms S
Spence
Councillor Miss G
Thomas
Councillor T Walker
|
|
Electoral Review Working
Group
|
|
Councillor O Baldock
Councillor M Balfour
Councillor M Coffin
Councillor Mrs T
Dean
Councillor N Heslop
**
Councillor D Lettington*
Councillor D Markham
Councillor P
Montague
Councillor A
Sullivan
|
|
Housing Associations Liaison
Panel
|
|
Councillor Mrs J
Anderson
Councillor D Keeley
Councillor P
Montague**
Councillor Mrs A Oakley
Councillor Miss G Thomas
|
|
Joint Employee Consultative
Committee
|
|
Councillor O Baldock
Councillor M Balfour
Councillor R Betts
Councillor T Bishop
Councillor P Bolt
Councillor Mrs B
Brown
Councillor M Coffin
**
Councillor D Keers
Councillor B Luker *
|
|
Joint Transportation Board
...
view the full minutes text for item C 18/37
|
|
C 18/38 |
Appointment to Outside Bodies PDF 56 KB
To appoint representatives to serve on
outside bodies. (Details of nominations
will be circulated at the meeting).
Minutes:
RESOLVED: That appointments to serve on outside bodies
for the ensuing municipal year be made as follows:
|
NAME OF BODY
|
REPRESENTATIVE(S)
|
|
Kent County Playing Fields
Association
|
Councillor Mrs M
Heslop
|
|
Age UK Sevenoaks and
Tonbridge
|
Councillor D Cure
Councillor Ms S
Spence
|
|
Age Concern (Malling)
|
Councillor B Luker
|
|
Citizens Advice in North and
West Kent
|
Vacancy
|
|
Maidstone and District Care Committee for Chest, Heart and
Stroke
|
Councillor S Hammond
|
|
West Kent Relate
|
Councillor Ms S
Spence
|
|
Action with Communities in
Rural Kent
|
Councillor R Dalton
Councillor Miss J
Sergison
|
|
|
Councillor Mrs B
Brown
|
|
Kent Downs AONB Joint
Advisory
Committee
|
Councillor H Rogers
|
|
Basted Mill Public Open Space
Joint Committee
|
Councillor R Betts
Councillor S Perry
|
|
Snodland Partnership
|
Councillor Mrs S
Bell
Councillor D Keeley
Councillor D Lettington
|
|
South East England Councils
(Leaders’ Forum)
|
Councillor N Heslop
(Substitute: Councillor M
Coffin)
|
|
Youth and Community
Centres/Project Management Committees
|
Councillor Mrs M
Heslop
|
|
LGA General Assembly
|
Councillor N Heslop
(Substitute: Councillor M
Coffin)
|
|
West Kent
Partnership
|
Councillor B Luker
|
|
Parking and Traffic Regulations Outside London
Adjudication Joint Committee
|
Councillor D Davis
(Deputy: Councillor J
Botten)
|
|
Rochester Airport Consultative Committee
|
Councillor A
Sullivan
|
|
Rochester Airport Delivery Board
|
Councillor B Luker
|
|
Kent and Medway Police and Crime Panel
|
|
|
Kent Flood Risk Management Board
|
|
|
Tonbridge and Malling Leisure
Trust
|
|
|
Upper Medway Internal Drainage Board
|
|
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Lower Medway Internal Drainage Board
|
|
|
Haysden Country Park User Panel
3 year appointment (2016/17-18/19)
|
|
|
Leybourne
Lakes Country Park User Panel
3 year appointment (2016/17-18/19)
|
|
|
West Kent Health & Wellbeing Elected
Members’ Forum
|
|
|
Dry Hill Road Disabled Persons Trust
|
|
|
C 18/39 |
Scheme of Delegations PDF 20 KB
a) To agree those parts of the scheme of
delegation set out in Part 3 of the Constitution which are for the
Council to approve.
b) To receive the Leader's recommendations
concerning the arrangements for decision-making by individual
executive Members and the re-adoption of the current scheme of
delegation to officers in respect of executive functions set out in
Part 3 of the Constitution.
Minutes:
Members were invited to confirm the Scheme of Delegations in
compliance with the Constitution.
RESOLVED: That
(1) those parts of
the Scheme of Delegations set out in Part 3 of the Constitution
which are for the Council to approve be confirmed;
(2) the
Leader’s recommendations for decision making by individual
executive Members set out in Part 3 of the Constitution be adopted;
and
(3) the current
scheme of delegation to officers in respect of executive functions
set out in Part 3 of the Constitution be re-adopted.
|
C 18/40 |
Programme of Meetings 2018/19 PDF 85 KB
To confirm the programme of meetings for
the ensuing year.
Minutes:
The programme of Council, Cabinet, Committee
and Advisory Board and Panel meetings for the ensuing year and to
May 2020 was presented for approval.
RESOLVED: That the programme of meetings be
approved.
|
C 18/41 |
Sealing of Documents PDF 17 KB
To authorise the Common
Seal of the Council to be affixed to any Contract, Minute, Notice
or other document requiring the same.
Minutes:
RESOLVED: That authority be
given for the Common Seal of the Council to be affixed to any
instrument to give effect to a decision of the Council incorporated
into these Minutes and proceedings.
|