Agenda, decisions and minutes

Venue: Civic Suite, Gibson Building, Kings Hill, West Malling

Contact: Committee Services  Email: committee.services@tmbc.gov.uk

Items
No. Item

PART 1 - PUBLIC

CB 14/46

Declarations of interest

Minutes:

Councillor M Coffin declared an Other Significant Interest in the item on West Kent Leader Programme 2015 - 2020 as a recipient of funding under the Programme and withdrew from the meeting during its consideration.

CB 14/47

Minutes pdf icon PDF 36 KB

To confirm as a correct record the Minutes of the meeting of the Cabinet held on 25 March 2014

Minutes:

RESOLVED:  That the Minutes of the meeting of the Cabinet held on 25 March 2014 be approved as a correct record and signed by the Chairman.

Matters for Recommendation to the Council

CB 14/48

Corporate Performance Plan 2012/15 - Review and Update pdf icon PDF 30 KB

Additional documents:

Minutes:

The joint report of the Leader and Chief Executive presented an updated Corporate Performance Plan for 2012/15.  The Plan included a review of progress after the first two years of its three year term with further progress expected in the current year.  The Overview and Scrutiny Committee at its meeting on 11 June 2014 had commended the Plan for adoption and it was noted that subsequently only minor updates had been made to two indicator results.

 

In introducing the report the Chief Executive emphasised the importance of the Plan as a management tool which was regularly monitored by the Management Team.  Members commended the significant amount of work involved and recorded thanks and good wishes to the Improvement and Development Manager for his contribution.

 

RECOMMENDED:  That the Corporate Performance Plan for 2012/15 be adopted by the Council.

*Referred to Council

CB 14/49

Risk Management Strategy pdf icon PDF 32 KB

Additional documents:

Minutes:

The joint report of the Chief Executive and Director of Finance and Transformation reviewed the current Risk Management Strategy.  No amendment was considered to be required and the strategy had been endorsed by the Audit Committee at its meeting on 16 June 2014 with officers noting some minor drafting adjustments for the final version.

 

RECOMMENDED:  That the Risk Management Strategy set out at Annex 1 to the report be adopted by the Council.

*Referred to Council

CB 14/50

Local Code of Corporate Governance pdf icon PDF 35 KB

Additional documents:

Minutes:

The joint report of the Chief Executive and Director of Finance and Transformation reviewed the Local Code of Corporate Governance and presented a revised draft containing one change to include reference to the Council’s Strategic Risk Register.  It was noted that the Code had been considered by the Audit Committee on 16 June 2014 and commended for adoption.

 

RECOMMENDED:  That the revised Local Code of Corporate Governance set out at Annex 1 to the report be adopted by the Council.

*Referred to Council

CB 14/51

Treasury Management Update and Annual Report for 2013/14 pdf icon PDF 49 KB

Minutes:

The report of the Director of Finance and Transformation advised that a report detailing treasury management activity undertaken in April of the current financial year together with the treasury management outturn position for 2013/14 had been considered by the Audit Committee on 16 June 2014.

 

It was noted that the action taken by officers had been commended for endorsement.

 

RECOMMENDED:  That

 

(1)  the action taken by officers in respect of Treasury Management activity for April 2014 be endorsed; and

 

(2)  the 2013/14 outturn position be noted.

*Referred to Council

Decisions Taken in Accordance with Paragraph 4, Part 3 of the Constitution

CB 14/52

Peer Challenge Report pdf icon PDF 37 KB

Subject to the report being issued by the Local Government Association.

Additional documents:

Minutes:

Decision Notice D140080CAB

CB 14/53

Revenue and Capital Outturn 2013/14 pdf icon PDF 60 KB

Additional documents:

Minutes:

Decision Notice D140081CAB

CB 14/54

Community Enhancement Fund pdf icon PDF 40 KB

Additional documents:

Minutes:

Decision Notice D140082CAB

CB 14/55

Use of Urgency Procedure to Approve New Capital Plan Scheme to Support Introduction of Individual Electoral Registration pdf icon PDF 28 KB

Additional documents:

Minutes:

Decision Notice D140083CAB

CB 14/56

Recommendations from Overview and Scrutiny Committee - Review of Postage and Courier Costs pdf icon PDF 32 KB

Minutes:

Decision Notice D140084CAB

CB 14/57

West Kent Leader Programme 2015-2020 pdf icon PDF 46 KB

Item referred from Economic Regeneration Advisory Board of 3 June 2014

Minutes:

(Item ERG 14/13 referred from Economic Regeneration Advisory Board Minutes of 3 June 2014)

 

Decision Notice  D140085CAB

Matters submitted for Information

CB 14/58

Matters Referred from Advisory Boards pdf icon PDF 7 KB

The notes of meetings of Advisory Boards are attached, any recommendations identified by an arrow being for determination by the Cabinet. Notices relating to any decisions already taken by Cabinet Members under the arrangements for delegated decision making have previously been circulated.

Additional documents:

Minutes:

The notes of the meetings of the following Advisory Boards were received, any recommendations contained therein being incorporated within the decisions of the Cabinet reproduced at the annex to these Minutes.

 

Community Safety Advisory Board of 1 April 2014

Finance, Innovation and Property Advisory Board of 14 May 2014

Strategic Housing Advisory Board of 19 May 2014

Local Environmental Management Advisory Board of 27 May 2014

Communities and Health Advisory Board of 2 June 2014

Economic Regeneration Advisory Board of 3 June 2014

Planning and Transportation Advisory Board of 4 June 2014

Leisure and Arts Advisory Board of 10 June 2014

 

RESOLVED:  That the report be received and noted.

CB 14/59

Matters Referred from Advisory Panels and Other Groups pdf icon PDF 7 KB

The minutes of meetings of Advisory Panels and Other Groups are attached, any recommendations being identified by an arrow.

Additional documents:

Minutes:

The Minutes of the meetings of the following Advisory Panels and other Groups were received, any recommendations contained therein being incorporated within the decisions of the Cabinet reproduced at the annex to these Minutes.

 

Joint Transportation Board of 9 June 2014

 

RESOLVED:  That the report be received and noted.

CB 14/60

Welfare Reform pdf icon PDF 98 KB

Additional documents:

Minutes:

The Cabinet received a comprehensive report by the Director of Finance and Transformation which gave details of progress of the Government welfare reform agenda and assessed its impact on the Council’s services and residents of the Borough.

 

Concern was expressed about the availability of support for residents facing serious financial and other pressures and attention drawn to the Council’s partnership working with other public and voluntary sector bodies to fill the gaps in the support networks.

 

RESOLVED:  That the report be received and noted.

CB 14/61

Local Indicators 2013/14 pdf icon PDF 26 KB

Additional documents:

Minutes:

The Director of Central Services presented the results for the fourth quarter and, cumulatively, for the whole of the previous financial year for those local indicators that were monitored regularly.

 

RESOLVED:  That the report be received and noted.

CB 14/62

Exclusion of Press and Public

The Chairman to move that the press and public be excluded from the remainder of the meeting during consideration of any items the publication of which would disclose exempt information.

 

Minutes:

The Chairman moved, it was seconded and

 

RESOLVED:  That as public discussion would disclose exempt information, the following matters be considered in private.

 

PART 2 - PRIVATE

Decisions Taken in Accordance with Paragraph 4, Part 3 of the Constitution

CB 14/63

Land Charges - Property Searches Litigation

(LGA 1972 Sch12A Paragraph 5 – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings)

Additional documents:

Minutes:

(LGA 1972 Sch 12A Paragraph 5 – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings)

 

Decision Notice D140086CAB